Executive Assistant (PH) - Wing Assistant

Wing Assistant - India; Berkeley (CA); Remote; USD 55,000 - 75,000; Full time

Job summary

Wing is seeking an Executive Assistant to support C-level executives and manage calendars, communications, and travel arrangements. The role requires strong English communication, excellent organizational skills, and tech savviness with cloud services, VoIP, and MS Office.

A graveyard shift may be required, and the candidate should be proactive and trainable. The position emphasizes meticulous record-keeping, data entry, and the ability to synthesize information into reports and presentations.

Qualifications

• Minimum 3 years as an Executive Assistant to C-levels (CEO, COO, etc.).
• Bachelor’s degree or certificate required.
• Excellent phone, email, and instant messaging communication skills.
• Excellent English communication skills, both written and verbal (at least B2 level).
• Solid organizational & time management skills.
• Tech savvy with current technologies like cloud services, VoIP, and desktop sharing.
• Experience with word-processing software and spreadsheets (e.g., MS Office).
• Knowledge of online calendars and scheduling (e.g., Google Calendar).
• Proactive attitude and willingness to be trained.
• Able to work on a graveyard shift.

Responsibilities

• Create and send statements or invoices, track payments, and record company expenses.
• Gather data on trends and industry practices and prepare reports.
• Store and organize documents and files.
• Data entry: prepare lead lists, meeting minutes, payroll information, and research notes.
• Research products and secure samples.
• Store, update & collect information for marketing and sales campaigns through a CRM system.
• Monitor projects, coordinate internal communication, and organize company data.
• Coordinate team calendars and ensure clients are on time for meetings.
• Prepare itineraries, book hotels and rental cars.
• Handle calls and schedule appointments; respond to emails and manage inbox.
• Synthesize data into cohesive reports and presentation slides.
• Upload videos and keep account profiles up to date.
• Ad hoc tasks.

Skills

Excellent English communication

Time management

Organizational skills

Tech savvy

MS Office

Google Calendar

Education

Bachelor’s degree or certificate

Tools

MS Office

Google Calendar

Cloud services

VoIP

Job description

Executive Assistant

Wing is on the exciting mission of redefining the future of work for companies worldwide! We are looking to be the one-stop shop for companies that are looking to build world-class teams & place their operations on autopilot. And we’re looking for an Executive Assistant to start immediately!

Duties And Responsibilities Include But Are Not Limited To

• Create and send statements or invoices, track payments, and record company expenses.
• Gather data on trends, industry best practices, and other publicly available information and prepare reports on the findings 3. (e.g., for comparative analysis).
• Store and organize documents and files.
• Data Entry: prepare lead lists or meeting minutes, transcribe audio recordings, prepare payroll information, and organize research notes.
• Research products, purchase goods & secure samples.
• Store, update & collect information for marketing and sales campaigns through a CRM system.
• Monitor projects, conduct internal communication & organize company data.
• Coordinate team calendars, prevent scheduling conflicts & ensure clients are on time and prepared for meetings.
• Prepare itineraries, book hotels, rental cars, etc.
• Convey information to incoming calls & make calls for appointments or conduct informational inquiries.
• Reply to emails, follow up on correspondence, organize inbox as per client preferences, and notify clients about important emails.
• Synthesize data & other content into cohesive reports and presentation slides.
• Upload videos, manage negative reviews, and keep the account profile up to date.
• Ad hoc tasks

Qualifications

• Minimum of 3 years of experience as an Executive Assistant to C-levels (CEO, COO, etc.)
• Bachelor’s degree or any certificate course (required)
• Excellent phone, email, and instant messaging communication skills
• Excellent English communication skills, both written and verbal (at least B2 level)
• Solid organizational & time management skills
• Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP
• Experience with word-processing software and spreadsheets (e.g., MS Office)
• Knowledge of online calendars and scheduling (e.g., Google Calendar)
• Proactive attitude & willingness to be trained
• Able to work on a graveyard shift

Technical Requirements

• USB Headset with Noise Cancellation feature
• Working Webcam
• Computer with at least 1.8 GHz processor and at least 4GB RAM
• Main Internet Service Speed: at least 25 Mbps cable connection
• Backup Internet Service Speed: at least 10 Mbps