C-Suite EA - Data & Ops Wizard (Graveyard Shift)

Wing Assistant - India; Berkeley (CA); Remote; USD 55,000 - 75,000; Full time

Job summary

Wing is seeking an Executive Assistant to support C-level executives and manage calendars, communications, and travel arrangements. The role requires strong English communication, excellent organizational skills, and tech savviness with cloud services, VoIP, and MS Office.

A graveyard shift may be required, and the candidate should be proactive and trainable. The position emphasizes meticulous record-keeping, data entry, and the ability to synthesize information into reports and presentations.

Qualifications

• Minimum 3 years as an Executive Assistant to C-levels (CEO, COO, etc.).
• Bachelor’s degree or certificate required.
• Excellent phone, email, and instant messaging communication skills.
• Excellent English communication skills, both written and verbal (at least B2 level).
• Solid organizational & time management skills.
• Tech savvy with current technologies like cloud services, VoIP, and desktop sharing.
• Experience with word-processing software and spreadsheets (e.g., MS Office).
• Knowledge of online calendars and scheduling (e.g., Google Calendar).
• Proactive attitude and willingness to be trained.
• Able to work on a graveyard shift.

Responsibilities

• Create and send statements or invoices, track payments, and record company expenses.
• Gather data on trends and industry practices and prepare reports.
• Store and organize documents and files.
• Data entry: prepare lead lists, meeting minutes, payroll information, and research notes.
• Research products and secure samples.
• Store, update & collect information for marketing and sales campaigns through a CRM system.
• Monitor projects, coordinate internal communication, and organize company data.
• Coordinate team calendars and ensure clients are on time for meetings.
• Prepare itineraries, book hotels and rental cars.
• Handle calls and schedule appointments; respond to emails and manage inbox.
• Synthesize data into cohesive reports and presentation slides.
• Upload videos and keep account profiles up to date.
• Ad hoc tasks.

Skills

Excellent English communication

Time management

Organizational skills

Tech savvy

MS Office

Google Calendar

Education

Bachelor’s degree or certificate

Tools

MS Office

Google Calendar

Cloud services

VoIP

Job description

Wing is seeking an Executive Assistant to support C-level executives and manage calendars, communications, and travel arrangements. The role requires strong English communication, excellent organizational skills, and tech savviness with cloud services, VoIP, and MS Office.

A graveyard shift may be required, and the candidate should be proactive and trainable. The position emphasizes meticulous record-keeping, data entry, and the ability to synthesize information into reports and presentations.