Senior Executive Assistant, Proposals, Calendar & Contracts

Pearson; Phoenix (AZ); Hybrid; USD 65,000 - 75,000; Full time

Job summary

Pearson is seeking an Advances Associate, Administrative Support to support the SVP, Professional Assessments and manage calendar, office, event, proposal, and contract processes. This role requires handling confidential information with discretion in a dynamic environment.

Reporting to the SVP, you will coordinate schedule priorities, support meeting logistics, and contribute to proposal materials and contract workflows while maintaining strong stakeholder relationships.

Qualifications

• Undergraduate degree preferred.
• Familiarity with email, Microsoft Office, and scheduling software preferred.
• Previous experience in a demanding and high-stakes environment.

Responsibilities

• Manage an active calendar of appointments and meetings.
• Provide administrative support and office management.
• Plan and coordinate events and meetings.
• Assist with proposal and contract management.
• Maintain confidentiality and relationships with stakeholders.

Skills

Analytical skills

Writing skills

Multitasking

Organization

Self-starter

Attention to detail

Deadline-driven

Flexibility

Relationship building

Time management

Independence

Fast learner

Problem solving

Graphics formats

Typesetting basics

Education

Undergraduate degree preferred

Tools

Microsoft Office

Scheduling software

Email tools

Job description

Pearson is seeking an Advances Associate, Administrative Support to support the SVP, Professional Assessments and manage calendar, office, event, proposal, and contract processes. This role requires handling confidential information with discretion in a dynamic environment.

Reporting to the SVP, you will coordinate schedule priorities, support meeting logistics, and contribute to proposal materials and contract workflows while maintaining strong stakeholder relationships.