Senior Executive Assistant & Operations Lead

Aston Carter; Baltimore (MD); On-site; USD 90,000 - 100,000; Full time

Benefits offered by this job

Healthcare benefits

SEP IRA contribution

Flexible time off (unlimited)

Stock market holidays

Job summary

Aston Carter is seeking an Executive Assistant to provide comprehensive support to leadership and oversee day-to-day office operations. The role requires proactive organization, attention to detail, and the ability to balance executive support with administrative accounting tasks in a fast-paced environment.

The ideal candidate will manage calendars, travel, meetings, and vendor relations while ensuring confidentiality and efficient office functioning.

Qualifications

• Minimum 5+ years of experience as an Executive Assistant, Office Manager, or similar role supporting executives.

Responsibilities

• Provide direct executive and administrative support to leadership, including managing partners and executives.
• Manage complex calendars, schedule meetings, and coordinate internal/external appointments.
• Arrange domestic and international travel with itineraries.
• Manage executive inboxes, prioritize communications, and track action items.
• Prepare meeting agendas, presentations, reports, and correspondence.

Skills

Executive support

Calendar management

Travel coordination

Vendor management

CRM experience

Accounting administration

MS Office proficiency

Tools

Salesforce

HubSpot

Affinity

Job description

Aston Carter is seeking an Executive Assistant to provide comprehensive support to leadership and oversee day-to-day office operations. The role requires proactive organization, attention to detail, and the ability to balance executive support with administrative accounting tasks in a fast-paced environment.

The ideal candidate will manage calendars, travel, meetings, and vendor relations while ensuring confidentiality and efficient office functioning.