Executive Assistant & Office Operations Lead

Aston Carter; Baltimore (MD); On-site; USD 90,000 - 100,000; Full time

Benefits offered by this job

Premium healthcare coverage

Unlimited Paid Time Off

Job summary

Aston Carter is seeking an Executive Assistant / Office Manager to provide comprehensive support to leadership while overseeing day-to-day office operations. The role blends executive support, office management, and administrative accounting functions in a fast-paced environment.

You will manage calendars, coordinate travel, handle CRM data, track budgets, and ensure confidentiality and professional interactions with investors, vendors, and internal teams.

Qualifications

• 5+ years in an EA/Office Manager or similar role supporting executives.
• Strong organization, calendar management, and travel planning skills.
• Experience with CRM, accounting admin, and vendor management.

Responsibilities

• Provide direct executive and administrative support to leadership, including Managing Partners and other executives.
• Manage complex calendars, schedule meetings, and coordinate internal/external appointments.
• Arrange domestic and international travel with detailed itineraries.
• Prioritize executive inboxes, track action items, and ensure follow‑up.
• Prepare agendas, presentations, and reports for stakeholders.
• Track priorities, deadlines, and ongoing projects for alignment.

Skills

Calendar management

Travel arrangements

Vendor management

Financial administration

CRM systems (Salesforce)

Education

Bachelor's degree or equivalent

Tools

Salesforce

Excel

PowerPoint

Outlook

Job description

Aston Carter is seeking an Executive Assistant / Office Manager to provide comprehensive support to leadership while overseeing day-to-day office operations. The role blends executive support, office management, and administrative accounting functions in a fast-paced environment.

You will manage calendars, coordinate travel, handle CRM data, track budgets, and ensure confidentiality and professional interactions with investors, vendors, and internal teams.