Executive Assistant to Leaders | Calendar & Project Maestro

Talentify; Alpharetta (GA); On-site; USD 22,000 - 30,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Disability

Health Spending Account (HSA)

Transportation benefits

Employee Assistance Program

Paid Time Off

Job summary

Aston Carter is seeking an experienced Executive Administrative Assistant to provide high-level support to leadership and manage key administrative functions in Alpharetta, GA. The role involves coordinating executive activities, handling confidential information, and ensuring smooth day-to-day operations.

The ideal candidate will have 10+ years of EA experience, proficiency in Microsoft Office, and strong communication and organizational skills to support executives and leadership teams.

Qualifications

• High school diploma or GED required.
• 10+ years of administrative or executive assistant experience.
• Experience supporting executives and leadership teams.
• Strong proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Excellent verbal and written communication skills.
• Strong organizational, time management, and multitasking abilities.
• Ability to work independently and prioritize competing responsibilities.
• Demonstrated professionalism, discretion, and attention to detail.

Responsibilities

• Provide comprehensive administrative support to executives and leadership teams.
• Manage calendars, schedules, meetings, and travel arrangements.
• Coordinate office operations, including ordering supplies and maintaining records management systems.
• Review and process invoices, reports, correspondence, financial statements, and other business documents.
• Organize and maintain corporate records, files, and documentation.
• Analyze incoming communications and determine appropriate prioritization and distribution.
• Prepare agendas, presentations, meeting materials, and supporting documentation.
• Coordinate committee, board, and leadership meetings, including logistics and follow-up actions.
• Handle sensitive and confidential information with professionalism and discretion.
• Support special projects and additional administrative initiatives as assigned.

Skills

Calendar Management

Communication

Organization

Discretion

Independent Work

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Aston Carter is seeking an experienced Executive Administrative Assistant to provide high-level support to leadership and manage key administrative functions in Alpharetta, GA. The role involves coordinating executive activities, handling confidential information, and ensuring smooth day-to-day operations.

The ideal candidate will have 10+ years of EA experience, proficiency in Microsoft Office, and strong communication and organizational skills to support executives and leadership teams.