Strategic Executive Assistant to C‑Suite

Aston Carter; Saint Charles (MO); On-site; USD 59,000 - 62,000; Part time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Disability benefits

HSA

Transportation benefits

PTO / Vacation

Job summary

Aston Carter is seeking an Executive Assistant in Saint Charles, MO to provide comprehensive administrative support to senior leadership. You will manage calendars, coordiate meetings and events, handle communications, and arrange travel and expense reporting.

This on-site role supports confidential, highly professional day-to-day operations and acts as a trusted partner to C-suite leadership. The role requires strong organizational skills, discretion, and the ability to multitask across diverse

Qualifications

• Bachelor's degree or 5+ years experience in an executive administrative role.
• Experience supporting C-suite or executive leadership in all administrative areas.
• Exceptional organizational and time-management skills with the ability to manage complex calendars and multiple priorities.
• Strong written and verbal communication skills for professional interaction with stakeholders at all levels.
• Proficiency in Microsoft Office Suite, including Outlook.
• Proven ability to handle multiple tasks while maintaining attention to detail and professionalism.
• Ability to exercise discretion and uphold confidentiality with sensitive information.

Responsibilities

• Manage complex executive calendars, including scheduling, rescheduling, and prioritizing meetings.
• Coordinate meetings and events, including agendas, materials, and logistics.
• Handle internal and external communications on behalf of executive leadership with discretion.
• Arrange domestic and international travel with itineraries and expense reporting.
• Maintain organized records and documentation to support operations.
• Create purchase requisitions and procure materials via IFS.

Skills

Calendar management

Executive support

Communication

Organization

Discretion

Travel coordination

Education

Bachelor's degree or 5+ years executive support experience

Tools

IFS

Concur

Salesforce

Microsoft Office Suite

Job description

Aston Carter is seeking an Executive Assistant in Saint Charles, MO to provide comprehensive administrative support to senior leadership. You will manage calendars, coordiate meetings and events, handle communications, and arrange travel and expense reporting.

This on-site role supports confidential, highly professional day-to-day operations and acts as a trusted partner to C-suite leadership. The role requires strong organizational skills, discretion, and the ability to multitask across diverse