Executive Assistant to Leaders — Calendar Mastery & Events

Aston Carter; Washington; On-site; USD 65,000 - 85,000; Full time

Job summary

Aston Carter is seeking an Executive Administrative Assistant to provide high-level support to two leaders and a 43-member team in a fast-paced environment. You will manage complex calendars, coordinate meetings and events, and handle a wide range of administrative tasks to keep the organization running smoothly.

You will engage with leadership, participate in large-scale events, and assist with onboarding/offboarding, travel logistics, and confidential information handling.

Qualifications

• 2-4 years supporting leaders or executives.
• 2-4 years managing calendars using Microsoft Outlook with complex scheduling.
• 2-4 years with project management responsibilities like coordinating events or initiatives.
• Strong verbal and written communication skills for professional interactions at all levels.

Responsibilities

• Provide executive-level support to two leaders and a team of 43.
• Own and manage complex calendars, resolve conflicts, align with leadership priorities.
• Coordinate internal and external meetings, including logistics and preparation.
• Support travel arrangements and expense reporting.
• Collaborate with team admins to set priorities and ensure leaders are prepared.

Skills

Calendar management

Executive support

Communication skills

multitasking

Confidentiality

Organization

Education

No degree required

Tools

Microsoft Outlook

Microsoft Office

Job description

Aston Carter is seeking an Executive Administrative Assistant to provide high-level support to two leaders and a 43-member team in a fast-paced environment. You will manage complex calendars, coordinate meetings and events, and handle a wide range of administrative tasks to keep the organization running smoothly.

You will engage with leadership, participate in large-scale events, and assist with onboarding/offboarding, travel logistics, and confidential information handling.