Senior Executive Assistant - Onsite, Temp-to-Hire (Novato)

San Francisco Bay Area Hispanic Chamber of Commerce (SFBAYHCC); Novato (CA); On-site; USD 52,348 - 71,635; Full time

Job summary

Perfect Timing Personnel Services, Inc. is seeking a highly organized Executive Assistant for a 3-6 month temporary assignment in Novato, CA.

The role focuses on complex calendaring, executive support, and virtual collaboration, with a pay rate of $38-$52 per hour and a 100% onsite schedule. The ideal candidate will have 3+ years of experience supporting senior leaders, strong MS Teams and Office skills, and a keen eye for detail, discretion, and process improvement.

Qualifications

• 3+ years of experience providing executive-level administrative support.
• Experience supporting Directors, Vice Presidents, or C-suite leaders.
• Advanced calendar management in a fast-paced environment.
• Proficiency with Microsoft Teams and Microsoft Office.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide high-level administrative support to senior leaders.
• Manage complex and frequently changing calendars, schedules, and priorities.
• Coordinate meetings from scheduling through follow-up, including agendas, materials, logistics, and action items.
• Prepare presentations, correspondence, reports, and executive-facing materials.
• Coordinate travel arrangements, itineraries, and expense reporting.
• Organize and facilitate virtual meetings using Microsoft Teams and other collaboration tools.
• Track deadlines, deliverables, and key priorities.
• Handle sensitive and confidential information with discretion.
• Support special projects and identify opportunities to improve administrative processes and efficiencies.

Skills

Executive support

Calendar management

Meeting coordination

Travel coordination

Communication

Tools

Microsoft Teams

Word

Outlook

Excel

PowerPoint

Job description

Perfect Timing Personnel Services, Inc. is seeking a highly organized Executive Assistant for a 3-6 month temporary assignment in Novato, CA.

The role focuses on complex calendaring, executive support, and virtual collaboration, with a pay rate of $38-$52 per hour and a 100% onsite schedule. The ideal candidate will have 3+ years of experience supporting senior leaders, strong MS Teams and Office skills, and a keen eye for detail, discretion, and process improvement.