Senior Executive Assistant - Hybrid (Marin County)

San Francisco Bay Area Hispanic Chamber of Commerce (SFBAYHCC); San Rafael (CA); Hybrid; USD 100,000 - 110,000; Full time

Job summary

Perfect Timing Personnel Services, Inc. in Marin County is seeking an Executive Assistant to provide high-level administrative support to two senior executives.

This role ensures effective time management, cross-functional collaboration, and strong internal and external communications. The successful candidate will coordinate calendars, travel, meetings, and board materials, while handling special projects and coordinating with multiple teams in a nonprofit/agency context.

Qualifications

• Bachelor's degree or equivalent required.
• 3+ years of executive administrative support experience.
• Experience supporting multiple senior leaders in nonprofit, corporate, foundation, or mission-driven environments preferred.
• Familiarity with stakeholder engagement, fundraising, community outreach, or related operational functions.

Responsibilities

• Provide comprehensive administrative support including calendar management, travel coordination, and expense reporting.
• Coordinate meetings, events, and board materials; prepare materials and follow-up actions.
• Support cross-functional collaboration and communications with internal and external stakeholders.
• Assist with special projects and research as assigned; maintain calendars and status updates.

Skills

Calendar management

Executive support

Stakeholder coordination

Communications

Multi–team collaboration

Education

Bachelor's degree or equivalent

Tools

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

Teams/SharePoint

Job description

Perfect Timing Personnel Services, Inc. in Marin County is seeking an Executive Assistant to provide high-level administrative support to two senior executives.

This role ensures effective time management, cross-functional collaboration, and strong internal and external communications. The successful candidate will coordinate calendars, travel, meetings, and board materials, while handling special projects and coordinating with multiple teams in a nonprofit/agency context.