Administrative Assistant

Star Staffing; San Rafael (CA); On-site; USD 39,000 - 40,000; Full time

Job summary

Star Staffing in San Rafael, CA is seeking an Administrative Assistant for a temp-to-hire opportunity. You will support the Administration department with clerical tasks, front desk duties, and resident/customer coordination, working 8:30 AM to 5:00 PM, Monday through Friday.

Ideal candidates are organized self-starters with at least 2 years of admin experience, proficient in Microsoft Office, and capable of multitasking in a fast-paced office environment to keep operations running smoothly.

Qualifications

• Must have at least 2 years of admin experience.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Excellent organizational and communication skills.

Responsibilities

• Greet and assist residents and visitors, manage mail distribution, and maintain a welcoming and orderly front desk.
• Perform general administrative tasks including supply ordering, document preparation, and database updates.
• Support board and committee operations by coordinating meetings, preparing packets, and ensuring deadlines are met.
• Assist with posting notices, formatting documents, and helping with communication to residents and staff.

Skills

Administrative experience

Microsoft Office

Organizational skills

Communication

Tools

Microsoft Office

Job description

Administrative Assistant- Temp to hire opportunity

Location: San Rafael, CA

Compensation: $28-$29/hour (DOE)

Work Schedule: Monday-Friday, 8:30 AM - 5:00 PM

We are in search of an Administrative Assistant to support the Administration department. As an Administrative Assistant, you will perform a variety of clerical and support duties including managing supplies, assisting staff and residents, coordinating meetings, and keeping operations running smoothly. Are you a go-getter who thrives in a fast-paced office? Do you stay two steps ahead, love staying organized, and enjoy being the glue that holds a busy team together? As an Administrative Assistant, you’ll be at the heart of the team-handling front office duties, juggling multiple priorities, and helping support internal departments and community residents.

Responsibilities:

• Greet and assist residents and visitors, manage mail distribution, and maintain a welcoming and orderly front desk
• Perform general administrative tasks including supply ordering, document preparation, and database updates
• Support board and committee operations by coordinating meetings, preparing packets, and ensuring deadlines are met
• Assist with posting notices, formatting documents, and helping with communication to residents and staff

Skills and Requirements:

• Strong attention to detail and ability to multitask in a dynamic office environment
• Excellent organizational skills and the ability to keep up with a fast-moving workflow
• A self-starter mindset - someone proactive, forward-thinking, and eager to take initiative
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Clear and professional communication skills, both written and verbal
• Must have min of 2 years of Admin exp

About Star Staffing:

A women-powered workforce solutions and staffing company serving Northern California with offices in Santa Rosa, Petaluma, Napa, Fairfield, Sacramento, Lodi, Hayward, Stockton, and Manteca. We offer local expertise and service and provide a wide range of positions and industries.

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