Executive Assistant | Marin County (hybrid)|$100,000 - $110,000

San Francisco Bay Area Hispanic Chamber of Commerce (SFBAYHCC); San Rafael (CA); Hybrid; USD 100,000 - 110,000; Full time

Job summary

Perfect Timing Personnel Services, Inc. in Marin County is seeking an Executive Assistant to provide high-level administrative support to two senior executives.

This role ensures effective time management, cross-functional collaboration, and strong internal and external communications. The successful candidate will coordinate calendars, travel, meetings, and board materials, while handling special projects and coordinating with multiple teams in a nonprofit/agency context.

Qualifications

• Bachelor's degree or equivalent required.
• 3+ years of executive administrative support experience.
• Experience supporting multiple senior leaders in nonprofit, corporate, foundation, or mission-driven environments preferred.
• Familiarity with stakeholder engagement, fundraising, community outreach, or related operational functions.

Responsibilities

• Provide comprehensive administrative support including calendar management, travel coordination, and expense reporting.
• Coordinate meetings, events, and board materials; prepare materials and follow-up actions.
• Support cross-functional collaboration and communications with internal and external stakeholders.
• Assist with special projects and research as assigned; maintain calendars and status updates.

Skills

Calendar management

Executive support

Stakeholder coordination

Communications

Multi–team collaboration

Education

Bachelor's degree or equivalent

Tools

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

Teams/SharePoint

Job description

# Executive Assistant | Marin County (hybrid)|$100,000 - $110,000**Perfect Timing Personnel Services, Inc.**819 A St. #25 San Rafael, CA 9401 Start Date07/30/2026110,000.00 Full-TimeContact MemberMore DetailsTitle: Executive Assistant Location: Marin County (hybrid) Compensation: $100,000 - $110,000About usPerfect Timing is a temporary staffing agency and direct hire recruiting firm that serves clients throughout the entire San Francisco Bay Area. We've been helping companies hire and people find jobs in the Bay Area for almost 40 years. Based in San Rafael, we specialize in temp, temp-to-hire, and direct hire placements across administrative support, accounting, finance, healthcare, government, and nonprofit sectors. Please apply below. Apply at www.perfecttiming.comPosition SummaryThe Executive Assistant provides high-level administrative and operational support to senior executive leaders. This role is critical to ensuring effective time management, seamless cross-functional collaboration, and strong internal and external communications.The Executive Assistant serves as a key liaison across departments, executive leadership, and external stakeholders while supporting communication initiatives and outreach efforts to important audiences.Reporting RelationshipThis position reports jointly to two senior executive leaders.Key ResponsibilitiesExecutive & Administrative Support* Provide comprehensive administrative support, including calendar management, scheduling, travel coordination, and expense reporting.* Coordinate logistics for meetings, events, and organizational gatherings, including agenda preparation, meeting materials, and follow-up action tracking.* Partner closely with internal teams to ensure alignment, coordination of executive schedules, and smooth day-to-day operations.* Conduct research and manage special projects as assigned.* Assist with the preparation, assembly, and distribution of board and leadership meeting materials.* Support project coordination across departments, ensuring follow-through, accountability, and timely execution of initiatives.Communications & Relationship Management* Help ensure timely distribution of key communications and materials to relevant audiences.* Provide administrative and logistical support for communication campaigns, events, and engagement initiatives.* Serve as a responsive and service-oriented point of contact for internal and external stakeholders.* Build and maintain strong working relationships across the organization and with external partners.* Perform additional duties and special projects as assigned.QualificationsPreferred Experience* Bachelor's degree or equivalent combination of education and professional experience.* Three or more years of executive administrative support experience.* Experience supporting multiple senior leaders in a nonprofit, corporate, foundation, or mission-driven environment.* Familiarity with stakeholder engagement, fundraising, community outreach, or related operational functions is preferred.* Experience supporting organizational communications, marketing initiatives, or digital content coordination is a plus.Professional Attributes* Ability to manage multiple priorities simultaneously while maintaining high standards of quality and timeliness.* Exceptional organizational and problem-solving skills.* Strong planning, prioritization, and follow-through abilities.* Comfortable operating in a fast-paced, dynamic environment.* Collaborative mindset with a commitment to professionalism, integrity, and service.* Strong sense of accountability, discretion, and ownership.Technical Skills* Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.* Experience with collaboration and document management platforms such as Teams, SharePoint, or similar tools.* Familiarity with social media platforms and content coordination is preferred.