Executive Assistant | 3-6 month temporary, temp-to-hire | Novato | $38-$52/hour

San Francisco Bay Area Hispanic Chamber of Commerce (SFBAYHCC); Novato (CA); On-site; USD 52,348 - 71,635; Full time

Job summary

Perfect Timing Personnel Services, Inc. is seeking a highly organized Executive Assistant for a 3-6 month temporary assignment in Novato, CA.

The role focuses on complex calendaring, executive support, and virtual collaboration, with a pay rate of $38-$52 per hour and a 100% onsite schedule. The ideal candidate will have 3+ years of experience supporting senior leaders, strong MS Teams and Office skills, and a keen eye for detail, discretion, and process improvement.

Qualifications

• 3+ years of experience providing executive-level administrative support.
• Experience supporting Directors, Vice Presidents, or C-suite leaders.
• Advanced calendar management in a fast-paced environment.
• Proficiency with Microsoft Teams and Microsoft Office.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide high-level administrative support to senior leaders.
• Manage complex and frequently changing calendars, schedules, and priorities.
• Coordinate meetings from scheduling through follow-up, including agendas, materials, logistics, and action items.
• Prepare presentations, correspondence, reports, and executive-facing materials.
• Coordinate travel arrangements, itineraries, and expense reporting.
• Organize and facilitate virtual meetings using Microsoft Teams and other collaboration tools.
• Track deadlines, deliverables, and key priorities.
• Handle sensitive and confidential information with discretion.
• Support special projects and identify opportunities to improve administrative processes and efficiencies.

Skills

Executive support

Calendar management

Meeting coordination

Travel coordination

Communication

Tools

Microsoft Teams

Word

Outlook

Excel

PowerPoint

Job description

# Executive Assistant | 3-6 month temporary, temp-to-hire | Novato | $38-$52/hour**Perfect Timing Personnel Services, Inc.**819 A St, San Rafael, CA 94901, USA Start Date07/30/2026110,000.00 Full-TimeContact MemberMore DetailsExecutive Assistant | 3-6 month temporary, temp-to-hire | Novato | $38-$52/hourWe are seeking a highly organized, tech-savvy Executive Assistant who thrives in a fast-paced environment and enjoys partnering closely with senior leaders. This role is ideal for someone who excels at complex calendaring, executive support, and virtual collaboration, while demonstrating strong ownership, accountability, and attention to detail. You anticipate needs, manage competing priorities with confidence, leverage technology to improve efficiency, and consistently follow through on commitments.About us:Perfect Timing is a temporary staffing agency and direct hire recruiting firm that serves clients throughout the entire San Francisco Bay Area. We've been helping companies hire and people find jobs in the Bay Area for almost 40 years. Based in San Rafael, we specialize in temp, temp-to-hire, and direct hire placements across administrative support, accounting, finance, healthcare, government, and nonprofit sectors. Please apply below.Apply at www.perfecttiming.comDetails:* Location: 100% onsite in Novato, CA* Schedule: Monday through Friday, 8am to 5pm with some flexibility* Duration: 3-6 month temporary assignment with potential for temp-to-hire* Pay Rate: $38-$52/hour, depending on experience* Background Check: Clear criminal background check and drug screen requiredExecutive Assistant Responsibilities* Provide high-level administrative support to senior leaders* Manage complex and frequently changing calendars, schedules, and priorities* Coordinate meetings from scheduling through follow-up, including agendas, materials, logistics, and action items* Prepare presentations, correspondence, reports, and executive-facing materials* Coordinate travel arrangements, itineraries, and expense reporting* Organize and facilitate virtual meetings using Microsoft Teams and other collaboration tools* Track deadlines, deliverables, and key priorities to ensure timely follow-through* Handle sensitive and confidential information with discretion and sound judgment* Support special projects and identify opportunities to improve administrative processes and efficienciesExecutive Assistant Qualifications* 3+ years of experience providing executive-level administrative support* Experience supporting Directors, Vice Presidents, C-suite leaders, or other senior executives* Advanced calendar management skills in a fast-paced environment* Strong Microsoft Teams experience, including virtual meeting coordination, breakout rooms, channels, and shared resources* High level of proficiency with Microsoft Office (Word, Outlook, Excel, PowerPoint)* Exceptional organizational skills and attention to detail* Excellent written and verbal communication skills* Proven ability to work independently, take initiative, and maintain accountability for results* Experience in a regulated, professional, research, life sciences, higher education, nonprofit, or similarly complex environment preferred