Senior Executive Assistant & Office Operations Lead

Avacend Inc; Plano (TX); On-site; USD 60,000 - 80,000; Full time

Job summary

Avacend Inc is seeking an executive administrative assistant to provide high-level administrative support to executives, manage calendars, travel, meetings, and complex scheduling. The role also involves research, data handling, filing, and liaison with customers and internal teams.

The ideal candidate has 10+ years experience with executives, 2-year degree, strong communication, bilingual Korean and English, proficiency in MS Office, and ability to handle confidential information.

Qualifications

• Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
• Expert ability to work independently and manage one's time.
• Expert ability to keep information organized and confidential.
• Expert ability in event planning, budgeting, etc.
• Build relationships across teams, offering help and welcoming ideas from others to drive work forward in an inclusive manner
• Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.
• Bilingual in Korean and English

Responsibilities

• Supervise general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Review and approve invoices, reports, memos, letters, financial statements, and other documents.
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Prepare agendas and make arrangements for committee, board and other meetings.
• Make arrangements for travel, planning meetings, etc.
• Submission of travel and other expense sheets for the supported leaders as well other administrative submissions needed like IT requests
• Respond to requests that come in for items like periodic organizational chart updates, seating charts, etc
• Manage an extremely active calendar of appointments; ensure that the executives stay on track during their day; prioritize meeting requests and handle conflicts or scheduling changes proactively
• Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access if needed
• Triage and do basic troubleshooting for hardware. Software and phone issues. office supply management, and other general office management functions
• Liaison with customer and internal exec level
• Develop and maintain cross divisional relationships with other admin assistants
• Handle adhoc admin duties as they arise

Skills

Verbal communication

Written communication

Multi-tasking

Customer service

Interpersonal skills

Independent work

Time management

Confidentiality

Event budgeting

Cross-team collaboration

Microsoft Word

Excel

PowerPoint

Bilingual Korean/English

Education

2 year degree

Equivalent work experience

10+ years experience

Tools

Microsoft Word

Excel

PowerPoint

Job description

Avacend Inc is seeking an executive administrative assistant to provide high-level administrative support to executives, manage calendars, travel, meetings, and complex scheduling. The role also involves research, data handling, filing, and liaison with customers and internal teams.

The ideal candidate has 10+ years experience with executives, 2-year degree, strong communication, bilingual Korean and English, proficiency in MS Office, and ability to handle confidential information.