Senior Administrative & Projects Coordinator

AV; Pottstown (Montgomery County); On-site; USD 36,000 - 55,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401K

9/80 schedule

Paid holiday shutdown

Job summary

AV is seeking an Sr. Administrative Assistant to provide high-level administrative support to executives and managers. The role involves scheduling, documentation, and coordinating cross-functional activities to keep projects on track.

The ideal candidate has 5+ years in a fast-paced office environment, strong MS Office skills, and the ability to handle confidential information. Aerospace industry experience is preferred but not required.

Qualifications

• 5+ years in a fast-paced, hands-on office environment.
• Proficient with Microsoft Office applications (Word, Excel, PowerPoint, Outlook, Teams).
• Experience researching, organizing, and coordinating multiple clerical projects within tight deadlines.
• Experience preferred in the aerospace industry.

Responsibilities

• Schedule meetings and coordinate logistics, including luncheons.
• Document technical meetings and follow up on action items.
• Work with project leads to ensure information transfer throughout projects.
• Prepare and track Purchase Requisitions.
• Gather information and prepare reports while maintaining confidentiality.
• Coordinate activities between departments and external parties.
• Handle semi-routine tasks with occasional deviations from standard procedures.
• Assist diverse teams on projects as assigned by line managers.
• Plan company functions and appreciation events.
• Oversee work of vendors and escort visitors as required.

Skills

MS Office

Administrative coordination

Confidentiality

Education

High School diploma or GED

Job description

AV is seeking an Sr. Administrative Assistant to provide high-level administrative support to executives and managers. The role involves scheduling, documentation, and coordinating cross-functional activities to keep projects on track.

The ideal candidate has 5+ years in a fast-paced office environment, strong MS Office skills, and the ability to handle confidential information. Aerospace industry experience is preferred but not required.