Executive Administrative Assistant (Korean Bi-lingual)

Ektello; Plano (TX); On-site; USD 58,000 - 80,000; Full time

Job summary

Ektello is seeking an experienced Executive Administrative Assistant (Korean bilingual) to provide high-level support to executives in Plano, TX. This 12+ month contract role requires proactive, organized professionals who can manage complex calendars, travel, and cross-divisional coordination.

The ideal candidate has 10+ years of senior admin experience, an associate degree, and advanced MS Office skills. Bilingual Korean and English is a strong plus and confidentiality is essential.

Qualifications

• 10+ years of senior administrative experience directly supporting high‑level executives.
• Associate's degree (2‑year) or equivalent professional work experience.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).

Responsibilities

• Manage extremely active executive calendars and scheduling priorities.
• Coordinate domestic and international travel itineraries and expenses.
• Prepare agendas and coordinate board/committee logistics and events.
• Review, draft, and route invoices, memos, and reports.
• Oversee general office operations and vendor invoices.
• Support onboarding/offboarding and IT access logistics.
• Provide basic tech troubleshooting before escalation.
• Serve as liaison between leadership, clients, and admin peers.

Skills

Time management

Discretion

Communication

Multitasking

Organizational skills

Education

Associate's degree

Tools

Microsoft Office Suite

Job description

Executive Administrative Assistant (Korean Bilingual) Location: Plano, TX Position Type: 12 + month contract to (hire + multi-extension capability) Rate: 50.00 /hr. W2

We are seeking an experienced, proactive, and highly organized Executive Administrative Assistant to provide high-level support to key executive leaders and their teams. In this critical role, you will serve as the primary information and communication manager, ensuring seamless daily operations, complex calendar management, and cross-divisional coordination. The ideal candidate possesses exceptional judgment, discretion, multi-tasking abilities, and a proven track record of supporting C-suite or senior executive leadership in a fast-paced environment.

Key Responsibilities

• Executive Calendar & Schedule Management: Proactively manage extremely active, complex executive calendars; prioritize meeting requests, handle scheduling conflicts, and ensure executives stay on track throughout the day.
• Travel & Expense Management: Coordinate detailed domestic/international travel itineraries and logistics. Prepare and submit travel and expense reports accurately and promptly.
• Meeting & Event Coordination: Prepare agendas, manage board/committee logistics, arrange caterings, and coordinate town halls or executive offsites.
• Document Control & Information Management: Review, draft, and approve invoices, memos, reports, financial statements, and executive communications. Triage incoming submissions and route critical items appropriately.
• General Office & Administrative Oversight: Supervise general office operations, basic bookkeeping, vendor invoices, supply inventory, and records management systems.
• Team & Operations Support: Manage staff onboarding/offboarding logistics (IT requests, equipment setup, system access). Respond to ad-hoc operational requests such as organizational chart updates and seating arrangements.
• Basic Tech Troubleshooting: Perform basic triage and troubleshooting for standard office hardware, software, and phone issues before escalating to IT.
• Cross-Divisional Liaison: Serve as a diplomatic point of contact between internal leadership, external clients, and administrative peers to foster inclusive collaboration and drive initiatives forward.

Qualifications & Requirements

• Experience: 10+ years of senior administrative experience, with mandatory experience directly supporting high-level executives.
• Education: Associate's degree (2-year degree) or equivalent professional work experience.
• Technical Skills: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
• Time Management & Autonomy: Expert ability to work independently, prioritize complex workloads, and exercise superior time management.
• Confidentiality & Discretion: Demonstrated expert ability to handle highly sensitive, confidential business and personnel information with complete integrity.
• Communication & Interpersonal Skills: Outstanding written and verbal communication skills; strong relationship-building abilities across all organizational levels.
• Preferred / Optional Qualifications: Bilingual fluency in Korean and English (spoken and written) is a strong plus. #IND #LI-DC2