Senior Executive Assistant to CEO: Calendar, Travel & Ops

Avex Music Group; West Hollywood (CA); On-site; USD 90,000 - 130,000; Full time

Job summary

Avex Music Group seeks an experienced Executive Assistant to support the CEO with high-level administrative tasks, scheduling, and communications. The role requires discretion, proactive problem-solving, and the ability to operate in a fast-paced environment.

The ideal candidate has 10+ years of executive support, strong communication skills, and proficiency with Google Workspace, Microsoft Office, and Zoom.

Qualifications

• 10+ years of experience supporting senior leadership.
• Experience supporting a CEO or C-suite is preferred.
• Excellent written and verbal communication skills.
• Strong judgment and discretion.
• Highly organized and proactive in a fast-paced environment.

Responsibilities

• Manage and prioritize the CEO's calendar for calls, meetings, and events.
• Coordinate domestic and international travel arrangements.
• Liaise with executive leadership and stakeholders.
• Manage correspondence and time-sensitive communications.
• Prepare materials for meetings and take minutes when needed.
• Track action items and follow up on progress.
• Oversee CEO expense tracking and reporting.
• Collaborate with internal departments on projects.
• Handle confidential information with discretion.
• Anticipate scheduling and logistical needs, resolving issues proactively.
• Support personal and administrative tasks as needed.

Skills

Executive support

Calendar management

Travel coordination

Communication

Discretion

Tools

Google Workspace

Microsoft Office

Zoom

Productivity tools

Job description

Avex Music Group seeks an experienced Executive Assistant to support the CEO with high-level administrative tasks, scheduling, and communications. The role requires discretion, proactive problem-solving, and the ability to operate in a fast-paced environment.

The ideal candidate has 10+ years of executive support, strong communication skills, and proficiency with Google Workspace, Microsoft Office, and Zoom.