Strategic Executive Assistant to the CEO

AvantStay; United States; On-site; USD 90,000 - 130,000; Full time

Job summary

AvantStay seeks an Executive Assistant to provide personalized administrative support to the CEO and Founder. The role includes scheduling, coordinating travel, and managing information flow with both internal teams and external partners.

Ideal candidates have 5+ years supporting senior executives, strong organizational skills, and the ability to handle confidential information with discretion.

Qualifications

• Bachelor’s Degree required and 5+ years supporting senior/C-level executives.
• Startup experience preferred with ability to manage fast-paced change.
• Highly organized and able to multitask in a dynamic environment.
• Strong written and verbal communication, including drafting messages and presentations.
• Flexible and available to work outside traditional office hours.
• Maintain discretion with confidential information and sensitive documents.
• Professional in interactions with investors, board members, and executives.

Responsibilities

• Manage day-to-day scheduling and meeting logistics for the CEO.
• Coordinate travel arrangements and itineraries for US and international meetings.
• Organize staff and executive team meetings, including offsites.
• Attend meetings, take notes, and share action items with stakeholders.
• Anticipate CEO needs and prepare materials for meetings.
• Handle confidential documents with discretion and professionalism.
• Act as liaison with executives, investors, and external partners.
• Schedule personal appointments and support personal tasks as needed.
• Perform other duties as assigned.

Skills

Executive support

Calendar management

Travel coordination

Stakeholder communication

Note taking

Discretion

C-suite experience

Education

Bachelor's Degree

Tools

G Suite

Microsoft Office

Job description

AvantStay seeks an Executive Assistant to provide personalized administrative support to the CEO and Founder. The role includes scheduling, coordinating travel, and managing information flow with both internal teams and external partners.

Ideal candidates have 5+ years supporting senior executives, strong organizational skills, and the ability to handle confidential information with discretion.