Executive Assistant

Intelliswift - An LTTS Company; Santa Ana (CA); On-site; USD 42,000 - 60,000; Full time

Job summary

Intelliswift - An LTTS Company is seeking an experienced administrative professional for an on-site role in Santa Ana, CA. Responsibilities include general office duties, document management, invoicing support, and handling correspondence with a focus on confidentiality.

You will assist in event planning and arrange international and domestic travel itineraries, requiring two+ years of corporate experience and bilingual Korean/English capabilities.

Qualifications

• 2+ years corporate office experience required.
• Bi-lingual Korean and English as a core requirement.
• Proficient with Word, Excel and PowerPoint.
• Strong organizational and confidentiality skills.
• Excellent written and verbal communication skills.

Responsibilities

• Perform general office duties and maintain records.
• Prepare invoices, reports, memos, letters, and financial statements.
• File and retrieve corporate documents, records, and reports.
• Open, sort and distribute incoming correspondence (fax/email).
• Prepare responses to routing inquiries.
• Assist in event planning including scheduling, catering, setup and breakdown.
• Arrange international and domestic travel itineraries.

Skills

Bilingual Korean English

Verbal communication

Written communication

Multi-tasking

Customer service

Interpersonal skills

Time management

Confidentiality

Professional demeanor

Attention to detail

MS Word

MS Excel

PowerPoint

Flexibility

Proactivity

Education

2+ years corporate experience

Tools

MS Word

MS Excel

PowerPoint

Job description

• Perform general office duties such as mailing, making copies/prints, coordinating schedules, setting up the office, maintaining office equipment and condition, ordering office supplies, maintaining records management systems, and performing basic bookkeeping work.
• Prepare invoices, reports, memos, letters, financial statements, and other documents.
• File and retrieve corporate documents, records, and reports.
• Open, sort and distribute incoming correspondence, including faxes and emails.
• Prepare responses to correspondence containing routing inquiries.
• Assist in event planning including scheduling, catering, set up and break down
• Arrange international and domestic travel itineraries

Skills

• Bi-lingual in Korean and English.
• Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
• Ability to work independently and manage one's time.
• Ability to keep information organized and confidential. Must have professional demeanor at all times. Immaculate follow up skills, strong attention to detail is a must.
• Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.
• Overall, flexible and willing to adopt and be proactive on the tasks given

Education/Experience

• 2+ years corporate experience required (work experience as exec assistant is a plus).