Executive Assistant

Intelliswift - An LTTS Company; Plano (TX); On-site; USD 38,000 - 54,000; Full time

Job summary

Intelliswift - An LTTS Company is seeking an executive assistant to support senior leadership with daily administrative tasks, scheduling, correspondence, and travel planning. The role requires bilingual Korean/English, strong communication, and meticulous organization.

You will handle confidential information and coordinate cross‑functional activities. Candidates with 2+ years corporate experience and a proactive, independent work style will fit best; proficiency in Microsoft Word, Excel and

Qualifications

• 2+ years corporate experience required.
• Experience as an executive assistant is a plus.
• Ability to work independently and manage time effectively.
• Maintain confidentiality and professional demeanor at all times.

Responsibilities

• Perform general office duties (mailing, copies, scheduling, office setup).
• Prepare invoices, reports, memos, letters, and financial documents.
• File and retrieve corporate documents and records.
• Handle incoming correspondence (faxes/emails) and respond as needed.
• Coordinate internal and external travel itineraries (international/domestic).
• Assist in event planning including scheduling, catering, setup and breakdown.

Skills

Bilingual Korean/English

Communication skills

Time management

Attention to detail

MS Office familiarity

Tools

Microsoft Word

Excel

PowerPoint

Job description

• Perform general office duties such as mailing, making copies/prints, coordinating schedules, setting up the office, maintaining office equipment and condition, ordering office supplies, maintaining records management systems, and performing basic bookkeeping work.
• Prepare invoices, reports, memos, letters, financial statements, and other documents.
• File and retrieve corporate documents, records, and reports.
• Open, sort and distribute incoming correspondence, including faxes and emails.
• Prepare responses to correspondence containing routing inquiries.
• Assist in event planning including scheduling, catering, set up and break down
• Arrange international and domestic travel itineraries

Skills:

• Bi-lingual in Korean and English.
• Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
• Ability to work independently and manage one's time.
• Ability to keep information organized and confidential. Must have professional demeanor at all times. Immaculate follow up skills, strong attention to detail is a must.
• Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.
• Overall, flexible and willing to adopt and be proactive on the tasks given

Education/Experience:

• 2+ years corporate experience required (work experience as exec assistant is a plus).