Executive Assistant (Bi-Lingual in Korean)

EV Mode; Irvine (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

A leading tech company in California is seeking an Executive Assistant to manage schedules, communications, and various administrative tasks for senior executives. The successful candidate will have excellent organizational and time management skills, and proficiency in MS Office. This role is crucial for maintaining the efficiency of the business operations within the office environment.

Qualifications

• Proven work experience as an Executive Assistant or similar role.
• Outstanding organizational and time management skills.
• Ability to maintain discretion and confidentiality.

Responsibilities

• Manage information flow among executives and clients.
• Make travel and accommodation arrangements.
• Maintain the office filing system.

Skills

Excellent organizational skills

Time management skills

Excellent communication skills

MS Office knowledge

Education

High School degree

PA diploma or certification

Job description

Overview

Executive Assistant

An Executive Assistant is a professional responsible for managing the schedules and communications of key executives in their company. They prioritize emails and phone calls and arrange meetings and business events. We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s senior-level managers. Executive Assistant’s responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.

Responsibilities

• Act as the point of contact among executives, employees, clients and other external partners
• Manage information flow in a timely and accurate manner
• Manage executives’ calendars and set up meetings
• Make travel and accommodation arrangements
• Track daily expenses and prepare weekly, monthly or quarterly reports
• Oversee the performance of other clerical staff
• Act as an office manager by keeping up with office supply inventory
• Format information for internal and external communication – memos, emails, presentations, reports
• Take minutes during meetings
• Screen and direct phone calls and distribute correspondence
• Organize and maintain the office filing system

Requirements

• Work experience as an Executive Assistant, Personal Assistant or similar role
• Excellent MS Office knowledge
• Outstanding organizational and time management skills
• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
• Excellent verbal and written communications skills
• Discretion and confidentiality
• High School degree
• PA diploma or certification is a plus