Senior Executive Assistant – Global Calendar & Travel

JP Morgan Chase; Palo Alto (CA); On-site; USD 90,000 - 120,000; Full time

Job summary

JPMorgan Chase in Palo Alto, CA seeks an Executive Assistant to provide high-level administrative support to senior executives. The role encompasses calendar management, complex travel arrangements, expense reporting, and professional interaction with internal clients and vendors.

You will work in a fast-paced environment, coordinating across time zones, maintaining confidentiality, and partnering with cross-functional teams to ensure seamless coverage and project support.

Qualifications

• Minimum five years of administrative experience supporting multiple senior leaders.
• Strong organizational skills and the ability to manage competing priorities and deadlines.
• Excellent written and verbal communication with attention to accuracy and detail.
• Proficiency with Outlook, Word, Excel, PowerPoint, and virtual meeting tools.
• Experience coordinating calendars, travel arrangements, meetings, and expense reporting.
• Ability to exercise independent judgment, maintain confidentiality, and elevate issues appropriately.
• Professional interpersonal skills and ability to work independently and collaboratively.
• Discretion and good judgment in confidential situations with senior management.

Responsibilities

• Manage executive calendars, prioritize scheduling requests, resolve conflicts, and coordinate meetings across time zones.
• Arrange domestic and international travel, including itineraries, transportation, accommodations, and supporting documentation.
• Prepare and submit expense reports, reconcile receipts, and track approvals in accordance with company policies.
• Coordinate meeting logistics, prepare agendas and materials, capture action items, and follow up on commitments.
• Serve as a professional point of contact for employees, clients, vendors, and other stakeholders.
• Maintain organized records and handle sensitive business information with confidentiality and discretion.
• Support leadership meetings, team events, and special projects, including logistical coordination and deadline tracking.
• Partner with other administrative professionals and cross-functional teams to ensure consistent support and coverage.
• Provide additional administrative support to the manager in carrying out responsibilities as the Palo Alto IP Site Manager.

Skills

Executive support

Calendar management

Travel coordination

Communication skills

Confidentiality

Independent judgment

Team collaboration

Interpersonal skills

Attention to detail

Office software

Education

College degree preferred

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Virtual meeting tools

Job description

JPMorgan Chase in Palo Alto, CA seeks an Executive Assistant to provide high-level administrative support to senior executives. The role encompasses calendar management, complex travel arrangements, expense reporting, and professional interaction with internal clients and vendors.

You will work in a fast-paced environment, coordinating across time zones, maintaining confidentiality, and partnering with cross-functional teams to ensure seamless coverage and project support.