Senior Executive Assistant — Hybrid Office

Talentify; BLOOMINGTON (MN); Hybrid; USD 42,000 - 64,000; Full time

Job summary

Talentify is seeking an experienced Administrative Assistant to provide confidential support to executives and teams at our Bloomington, MN offices. You will manage calendars, prepare reports, and coordinate meetings with clinicians and staff in a fast-paced environment.

Ideal candidates excel at multitasking, communication, and problem solving. This hybrid role requires in-office presence Tue–Thu at the Main Corporate Office in Bloomington and the ability to handle diverse administrative duties

Qualifications

• High School Diploma or GED required.
• Proficient in Word, Excel and PowerPoint.
• Strong oral and written communication; spelling, grammar, editing and organization.
• Ability to type 45 WPM.
• Ability to work independently and handle confidential information.
• Excellent customer service and interpersonal skills.

Responsibilities

• Perform administrative tasks to support Directors and department operations.
• Create, proofread and edit materials including reports and presentations.
• Manage Director’s calendar and coordinate meetings and travel.
• Prepare materials for meetings and coordinate space and food service within budget.
• Audit budget reports and assist with expense reporting.
• Greet visitors and direct them to appropriate staff.
• Coordinate travel arrangements and itineraries as needed.
• Handle independent administrative projects and support back-up staff.
• Perform other duties as assigned.

Skills

Microsoft Word

Microsoft Excel

PowerPoint

Communication skills

Typing 45 WPM

Attention to detail

Organizational skills

Discretion with confidential info

Customer service

Problem-solving

Education

High School Diploma or GED

Two-year Administrative Assistant Degree or Certificate

Job description

Talentify is seeking an experienced Administrative Assistant to provide confidential support to executives and teams at our Bloomington, MN offices. You will manage calendars, prepare reports, and coordinate meetings with clinicians and staff in a fast-paced environment.

Ideal candidates excel at multitasking, communication, and problem solving. This hybrid role requires in-office presence Tue–Thu at the Main Corporate Office in Bloomington and the ability to handle diverse administrative duties