Hybrid Executive Admin Specialist (Calendar & Budget)

HealthPartners; BLOOMINGTON (MN); Hybrid; USD 43,000 - 52,000; Full time

Job summary

HealthPartners in Bloomington, MN seeks an experienced administrative assistant to support the Vice President/Director and team. The role involves managing calendars, meetings, budgets, and confidential materials with discretion and accuracy.

The ideal candidate thrives in a fast-paced, visible role and communicates clearly with leaders, clinicians and staff. This is a hybrid position based at the Main Corporate Office in Bloomington, MN, starting Tue–Thu.

Qualifications

• High School Diploma or GED.
• 2+ years administrative assistant experience or a 4 year college degree.
• Strong desktop tool usage including Microsoft Word, Excel, and PowerPoint.
• Strong oral and written communication skills.
• Excellent spelling, grammar, editing, and organizational skills.
• Ability to accurately type 45 WPM.
• Ability to operate various office equipment.
• Ability to work independently and with minimal supervision.
• Ability to deal with highly confidential information.
• Ability to work under pressure and meet tight deadlines.
• Good problem-solving skills.
• Excellent customer service and interpersonal skills.

Responsibilities

• Performs a variety of administrative tasks to support the Director(s).
• Creates, proofs, and edits material (correspondence, spreadsheets, reports).
• Manages the Director’s calendar and schedules meetings.
• Arranges meetings, space, equipment, and food service within budget.
• Audits budget reports and prepares expense reports.
• Greets visitors and directs them appropriately.
• Coordinates travel arrangements and itineraries.
• Executes administrative projects requiring independent judgment.
• Serves as backup to other admin staff.
• Performs other duties as assigned.

Skills

Communication

Attention to detail

Problem solving

Customer service

Independence

Education

High School Diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

HealthPartners in Bloomington, MN seeks an experienced administrative assistant to support the Vice President/Director and team. The role involves managing calendars, meetings, budgets, and confidential materials with discretion and accuracy.

The ideal candidate thrives in a fast-paced, visible role and communicates clearly with leaders, clinicians and staff. This is a hybrid position based at the Main Corporate Office in Bloomington, MN, starting Tue–Thu.