Senior Executive Assistant, Healthcare Ops

Brigham and Women's Hospital, Inc.; Boston (MA); Hybrid; USD 30,000 - 41,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

403b retirement plan

Tuition reimbursement

MBTA pass

Job summary

Brigham and Women's Hospital, Inc. in Boston, MA is seeking an experienced administrative professional to provide high-level support to executive and management teams in a dynamic dermatology setting.

The role manages schedules, meetings, travel arrangements, and correspondence, while coordinating with IT and facilities to keep operations running smoothly. 40 hours weekly in a hybrid work model, with opportunities to assist in special projects and events.

Qualifications

• Educational requirements include a High School Diploma or equivalent; an associate degree is preferred.
• 5–7 years of administrative experience, preferably in a healthcare setting, with 1–2 years supporting senior staff.
• Proficient in Microsoft Office; strong verbal and written communication; highly organized and detail oriented.
• Familiarity with hospital administration processes and healthcare regulations.

Responsibilities

• Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
• Prepare, review, and edit reports, presentations, and other documents.
• Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
• Organize and maintain electronic and physical office files.
• Schedule, coordinate, and facilitate meetings, including agendas, minutes, and action follow-ups.
• Arrange logistics for internal and external meetings, including room bookings and catering.
• Serve as the primary point of contact between executives and stakeholders.
• Draft and distribute memos and communications as directed.
• Oversee office supplies, inventory, ordering, and distribution.
• Coordinate with IT for technical support and equipment needs.
• Assist in planning and executing special projects and events; monitor timelines.

Skills

Microsoft Office

Verbal and written communication

Organizational skills

Multitasking

Attention to detail

Healthcare administration familiarity

Education

High School Diploma or Equivalent

Associate's degree in Business Administration or Related Field

Job description

Brigham and Women's Hospital, Inc. in Boston, MA is seeking an experienced administrative professional to provide high-level support to executive and management teams in a dynamic dermatology setting.

The role manages schedules, meetings, travel arrangements, and correspondence, while coordinating with IT and facilities to keep operations running smoothly. 40 hours weekly in a hybrid work model, with opportunities to assist in special projects and events.