Hybrid Executive Admin for Neurology Research

Mass General Brigham; United States; Hybrid; USD 29,000 - 40,000; Part time

Job summary

The Brigham and Women’s Hospital, Inc. is seeking an experienced executive assistant to provide high-level administrative support to its executive and management teams.

You will manage schedules, coordinate meetings, handle correspondence, and perform essential clerical duties to ensure smooth office operations. This hybrid role at 60 Fenwood Road involves supporting senior leaders, mentoring junior staff, and coordinating with internal and external stakeholders while maintaining confidentiality

Qualifications

• 5-7 years in an administrative role, preferably in a healthcare setting.

Responsibilities

• Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
• Prepare, review, and edit reports, presentations, and other documents.
• Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
• Organize and maintain office files, both electronic and physical.
• Schedule, coordinate, and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.
• Arrange logistics for internal and external meetings, including room bookings and catering.
• Serve as the primary point of contact between executives and internal/external stakeholders.
• Draft and distribute memos, announcements, and other communications as directed.
• Oversee office supplies inventory, ordering, and distribution.
• Ensure office equipment is properly maintained and serviced.
• Coordinate with IT for technical support and equipment needs.
• Assist in the planning and execution of special projects and events.
• Monitor project time lines and ensure deadlines are met.

Skills

Microsoft Office Suite

Verbal and written communication

Organizational skills

Independent work

Attention to detail

Education

High School Diploma or Equivalent

Associate's Degree in Business Administration

Associate's Degree in Related Field

Tools

MS Office

Job description

The Brigham and Women’s Hospital, Inc. is seeking an experienced executive assistant to provide high-level administrative support to its executive and management teams.

You will manage schedules, coordinate meetings, handle correspondence, and perform essential clerical duties to ensure smooth office operations. This hybrid role at 60 Fenwood Road involves supporting senior leaders, mentoring junior staff, and coordinating with internal and external stakeholders while maintaining confidentiality