Senior Executive Administrative Assistant - Healthcare Ops

Mass General Brigham

Boston (MA)

On-site

USD 29,000 - 41,000

Full time

9 days ago

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Job summary

Mass General Brigham is seeking an experienced administrative professional to support nursing leadership on-site at 265 Charles Street in Boston. This full-time role manages calendars, meetings, travel, and critical communications to keep operations running smoothly.

Ideal candidates bring 5+ years in admin support, strong organization and autonomous work style, and experience handling executive level documents.

Qualifications

Minimum 5 years of administrative support experience.
Strong organizational skills.
Ability to work autonomously.
Prior calendar management strongly preferred.
Excellent verbal and written communication.
Experience in healthcare setting preferred.

Responsibilities

Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
Prepare, review, and edit reports, presentations, and other documents.
Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
Organize and maintain office files, both electronic and physical.
Schedule, coordinate, and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.
Arrange logistics for internal and external meetings, including room bookings and catering.
Serve as the primary point of contact between executives and internal/external stakeholders.
Draft and distribute memos, announcements, and other communications as directed.
Oversee office supplies inventory, ordering, and distribution.
Ensure office equipment is properly maintained and serviced.
Coordinate with IT for technical support and equipment needs
Assist in the planning and execution of special projects and events
Monitor project timelines and ensure deadlines are met