Senior Administrative Assistant

Brigham and Women's Hospital; Boston (MA); Hybrid; USD 29,000 - 41,000; Full time

Benefits offered by this job

Medical

Dental

Vision

403b retirement plan

tuition reimbursement

discounted MBTA pass

and more!

Job summary

The Brigham and Women's Hospital, Inc. seeks an experienced administrative professional to provide high-level support to executive and management teams in a fast-paced healthcare setting.

Responsibilities include managing schedules, coordinating meetings, preparing reports, and ensuring efficient office operations. Hybrid schedule, competitive benefits, and opportunities for growth are offered.

Qualifications

• Education requirements per job posting include a high school diploma or equivalent; associate degree preferred.
• 5-7 years in administrative roles; 1-2 years supporting senior staff preferred.
• Healthcare setting experience is required or preferred.

Responsibilities

• Manage executive schedules, meetings, and travel arrangements.
• Prepare, review, and edit reports and presentations.
• Handle incoming/outgoing correspondence via email, letters, and calls.
• Organize electronic and physical files.
• Coordinate meetings, agendas, minutes, and action follow-ups.
• Arrange logistics for internal and external meetings, including rooms and catering.
• Serve as primary contact between executives and stakeholders.
• Draft and distribute memos and announcements.
• Monitor project timelines and deadlines.

Skills

Administrative support

Communication

Organization

Multitasking

Healthcare administration knowledge

Education

High School Diploma or Equivalent

Associate's degree in Business Administration or Related Field

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Microsoft Outlook

Job description

Site: The Brigham and Women's Hospital, Inc.

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Summary

Job Summary

This position is responsible for providing high-level administrative support to the executive and management teams. This role involves managing schedules, coordinating meetings, handling correspondence, and performing various clerical duties. The position is critical in ensuring efficient office operations and may also lead junior administrative staff.

Essential Functions

• Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
• Prepare, review, and edit reports, presentations, and other documents.
• Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
• Organize and maintain office files, both electronic and physical.
• Schedule, coordinate, and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.
• Arrange logistics for internal and external meetings, including room bookings and catering.
• Serve as the primary point of contact between executives and internal/external stakeholders.
• Draft and distribute memos, announcements, and other communications as directed.
• Oversee office supplies inventory, ordering, and distribution.
• Ensure office equipment is properly maintained and serviced.
• Coordinate with IT for technical support and equipment needs.
• Assist in the planning and execution of special projects and events.
• Monitor project timelines and ensure deadlines are met.

Qualifications

Education

High School Diploma or Equivalent required or associate's degree Business Administration preferred, or associate's degree Related Field of Study preferred

Can this role accept experience in lieu of a degree?

No

Experience in an administrative role, preferably in a healthcare setting 5-7 years required and experience supporting senior-level staff 1-2 years preferred

Knowledge, Skills And Abilities

• Proficient in Microsoft Office Suite (Word, Excel, Power point, Outlook).
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Ability to work independently with minimal supervision.
• Strong attention to detail and problem-solving skills.
• Familiarity with hospital administration processes and healthcare regulations.
• Professional demeanor and ability to interact effectively with all levels of staff.

Additional Job Details (if Applicable)

Department: Dermatology

Schedule: Days, 40 - Hours, Hybrid

Compensation: The pay rate for this position starts at $22.00 per hour, with increases based on the candidate's years of experience.

Benefits

• Medical
• Dental
• Vision
• 403b retirement plan
• tuition reimbursement
• discounted MBTA pass
• and more!

Step into a role where your work truly makes a difference every day! As a vital member of our clinical operations team, you’ll provide administrative support to ensure our practice runs smoothly and efficiently. In this dynamic, fast-paced role, you’ll be the friendly face that plays a key role in creating a positive, efficient, and compassionate environment for both patients and clinical staff.

Remote Type

Hybrid

Work Location

41-45 Avenue Louis Pasteur

Scheduled Weekly Hours

40

Employee Type

Regular

Work Shift

Day (United States of America)

Pay Range

$20.84 - $29.79/Hourly

Grade

4

In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth.

EEO Statement

2200 The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.