Senior Executive Assistant for AI & Cloud Leadership

Evlo AI; Seattle (WA); On-site; USD 90,000 - 120,000; Full time

Job summary

Evlo AI is seeking an Executive Assistant to provide high-trust operational support to senior leaders building cloud infrastructure and AI-powered products. The role manages complex calendars, executive communications, travel, and meeting workflows across engineering, product, research, and business teams in multiple time zones.

This role matters because fast-moving technical organizations depend on disciplined coordination; it protects executive focus, anticipates scheduling and information

Qualifications

• 3–8 years of executive assistant or senior administrative experience in a tech company.
• Experience managing multiple complex calendars with discretion and sound judgment.
• Proficiency with Google Workspace, Slack, Zoom, Notion; familiar with project tools like Asana or Jira.
• Excellent written and verbal communication skills for concise leadership correspondence.
• Highly organized with ability to coordinate across time zones and cross-functional stakeholders.
• Bachelor’s degree or equivalent professional experience; bonus for experience with engineering/AI leadership.

Responsibilities

• Manage complex calendars, priority conflicts, and recurring meetings across time zones using Google Calendar and Slack.
• Coordinate executive meetings, prepare agendas and briefing materials, capture decisions, and track actions in Notion, Asana, or Jira.
• Arrange domestic and international travel, itineraries, visas, ground transportation, and conference participation.
• Prepare and route confidential communications, executive presentations, board materials, and internal announcements with accuracy and controlled access.
• Partner with engineering, product, research, finance, and people teams to coordinate planning cycles and leadership reviews.
• Organize executive offsites and customer/engineering events, including budgets, vendors, and virtual meeting tech.
• Own expense reporting, purchase requests, invoice coordination, documentation, and administrative workflows through Ramp, Coupa, DocuSign, and Google Workspace.

Skills

Calendar management

Executive support

Discretion

Written communication

Cross-functional coordination

Education

Bachelor's degree in business administration or related field

Tools

Google Workspace

Slack

Zoom

Notion

Asana

Jira

Linear

Ramp

Coupa

DocuSign

Job description

Evlo AI is seeking an Executive Assistant to provide high-trust operational support to senior leaders building cloud infrastructure and AI-powered products. The role manages complex calendars, executive communications, travel, and meeting workflows across engineering, product, research, and business teams in multiple time zones.

This role matters because fast-moving technical organizations depend on disciplined coordination; it protects executive focus, anticipates scheduling and information