Executive Assistant

Evlo AI; Seattle (WA); On-site; USD 90,000 - 120,000; Full time

Job summary

Evlo AI is seeking an Executive Assistant to provide high-trust operational support to senior leaders building cloud infrastructure and AI-powered products. The role manages complex calendars, executive communications, travel, and meeting workflows across engineering, product, research, and business teams in multiple time zones.

This role matters because fast-moving technical organizations depend on disciplined coordination; it protects executive focus, anticipates scheduling and information

Qualifications

• 3–8 years of executive assistant or senior administrative experience in a tech company.
• Experience managing multiple complex calendars with discretion and sound judgment.
• Proficiency with Google Workspace, Slack, Zoom, Notion; familiar with project tools like Asana or Jira.
• Excellent written and verbal communication skills for concise leadership correspondence.
• Highly organized with ability to coordinate across time zones and cross-functional stakeholders.
• Bachelor’s degree or equivalent professional experience; bonus for experience with engineering/AI leadership.

Responsibilities

• Manage complex calendars, priority conflicts, and recurring meetings across time zones using Google Calendar and Slack.
• Coordinate executive meetings, prepare agendas and briefing materials, capture decisions, and track actions in Notion, Asana, or Jira.
• Arrange domestic and international travel, itineraries, visas, ground transportation, and conference participation.
• Prepare and route confidential communications, executive presentations, board materials, and internal announcements with accuracy and controlled access.
• Partner with engineering, product, research, finance, and people teams to coordinate planning cycles and leadership reviews.
• Organize executive offsites and customer/engineering events, including budgets, vendors, and virtual meeting tech.
• Own expense reporting, purchase requests, invoice coordination, documentation, and administrative workflows through Ramp, Coupa, DocuSign, and Google Workspace.

Skills

Calendar management

Executive support

Discretion

Written communication

Cross-functional coordination

Education

Bachelor's degree in business administration or related field

Tools

Google Workspace

Slack

Zoom

Notion

Asana

Jira

Linear

Ramp

Coupa

DocuSign

Job description

About The Role

The Executive Assistant provides high-trust operational support to senior leaders building cloud infrastructure and AI-powered products. The role manages complex calendars, executive communications, travel, and meeting workflows across engineering, product, research, and business teams in multiple time zones.

About The Role

The Executive Assistant provides high-trust operational support to senior leaders building cloud infrastructure and AI-powered products. The role manages complex calendars, executive communications, travel, and meeting workflows across engineering, product, research, and business teams in multiple time zones.

This role matters because fast-moving technical organizations depend on disciplined coordination. The Executive Assistant protects executive focus, anticipates scheduling and information needs, and turns decisions into clear follow-through across a distributed team.

Key Responsibilities

• Manage complex calendars, priority conflicts, recurring staff meetings, and scheduling across Pacific, Eastern, European, and Asian time zones using Google Calendar and Slack
• Coordinate executive meetings, prepare agendas and briefing materials, capture decisions, and track action items in Notion, Asana, or Jira
• Arrange domestic and international travel, including itineraries, visas, ground transportation, and changes for conferences, customer visits, and engineering offsites
• Prepare and route confidential communications, executive presentations, board materials, and internal announcements with careful attention to accuracy and access controls
• Partner with engineering, product, research, finance, and people teams to coordinate planning cycles, leadership reviews, hiring activities, and cross-functional operating cadences
• Organize executive offsites, technical conferences, customer meetings, and team events end-to-end, including budgets, vendors, facilities, and virtual meeting technology
• Own expense reporting, purchase requests, invoice coordination, documentation, and administrative workflows through tools such as Ramp, Coupa, DocuSign, and Google Workspace

What We Are Looking For

• 3-8 years of experience as an executive assistant, senior administrative partner, or similar role supporting executives in a technology company
• Demonstrated experience managing multiple complex calendars, shifting priorities, and confidential information with sound judgment and discretion
• Strong proficiency with Google Workspace, Slack, Zoom, Notion, and project-management tools such as Asana, Jira, or Linear
• Excellent written and verbal communication skills, including the ability to draft concise executive correspondence and meeting materials
• Highly organized and reliable, with strong follow-through across concurrent projects, time zones, and cross-functional stakeholders
• Bachelor’s degree in business administration, communications, or a related field, or equivalent professional experience
• Bonus: Experience supporting engineering, AI, cloud infrastructure, or research leadership; familiarity with board operations, international travel, and tools such as Ramp, Coupa, or Workday