Executive Assistant to CEO - AI-Driven Scheduling & Ops

Panorama Holdings, LLC; Charlotte (NC); On-site; USD 75,000 - 110,000; Full time

Job summary

Panorama Holdings, LLC is seeking a corporate-focused Executive Assistant to serve as a trusted partner to our CEO.

This role centers on executive and business support: managing a complex, multi-entity calendar, handling domestic and international travel with frequent last-minute changes, keeping expenses and records current, and helping the CEO's office work more efficiently through digital tools and AI-enabled workflows.

Qualifications

• Minimum 5 years of experience as an Executive Assistant supporting a CEO or C-suite executive in a corporate environment.
• Proven ability to manage complex, multi-entity calendars and frequently shifting priorities.
• Demonstrated discipline in expense management, including high-volume card reconciliation and receipt tracking.
• Proficiency in Microsoft 365 (Outlook, OneDrive, SharePoint, Teams) and comfort learning and using AI tools.
• Strong written and verbal communication skills.
• Availability for occasional international travel (at least once per year).
• High integrity, reliability, and professionalism, with a track record of maintaining confidentiality.
• Ability to work independently and solve problems proactively.
• Mandarin Chinese proficiency preferred.

Responsibilities

• Manage the CEO's calendar across multiple entities and time zones, including international travel.
• Book flights, accommodations and ground transportation; rebook quickly when plans change.
• Prepare expense reports and reimbursements; reconcile high-volume card transactions.
• Organize files/docs in OneDrive/SharePoint to support AI-enabled workflows.
• Develop systems and workflows to increase accuracy and efficiency.
• Oversee relationships with vendors, office supplies, building IT, and service providers.
• Oversee the CEO's residence and coordinate household vendors and scheduling.
• Handle confidential information with complete discretion.
• Resolve scheduling, travel, and logistics issues proactively.

Skills

Executive support

Calendar management

Travel coordination

Expense management

Microsoft 365

AI tools

Communication

Confidentiality

Mandarin (preferred)

Tools

OneDrive

SharePoint

Teams

AI tools

Job description

Panorama Holdings, LLC is seeking a corporate-focused Executive Assistant to serve as a trusted partner to our CEO.

This role centers on executive and business support: managing a complex, multi-entity calendar, handling domestic and international travel with frequent last-minute changes, keeping expenses and records current, and helping the CEO's office work more efficiently through digital tools and AI-enabled workflows.