Senior Executive Assistant – Financial Institutions

TD Bank Group; New York (NY); On-site; USD 90,000 - 110,000; Full time

Job summary

TD Securities in New York is seeking a dynamic Executive Assistant to support a team of bankers from MD to Analyst levels. The role demands heavy client interaction, calendar management, travel arrangements, and meticulous administrative support in a fast-paced environment.

You will coordinate multi-party meetings, manage expenses, and ensure timely communication with internal and external stakeholders while maintaining confidentiality and professionalism in all duties.

Qualifications

• Post-Secondary education with 3+ years of experience.
• Excellent communication skills, both verbal and written.
• Demonstrated experience dealing with C-suite clients and other senior stakeholders
• Prior experience with domestic and international travel arrangements
• Excellent organizational skills: ability to prioritize and multi-task to meet tight deadlines
• Strong attention to detail and accuracy in work product
• Proficiency with corporate expense and CRM systems
• Proficiency in Teams, WebEx, Zoom and MS Office applications: Outlook, Word, PowerPoint, Excel
• Experience in investment banking or finance-related company preferred

Responsibilities

• Active calendar management for senior team (MDs, Directors, VPs) by coordinating and scheduling internal and client meetings, conferences, client events, teleconferences, and travel itineraries.
• Prepare and co-ordinate meeting facilities, logistics etc. as required
• Book Travel including flights, cars, and hotels
• Process Travel & Entertainment expenses efficiently and accurately as well as other required compliance or administrative reports
• Proactively communicate effectively and professionally with staff and clients
• Promptly respond to and efficiently manage all incoming inquiries for information independently or re-direct to the appropriate contact
• Manage comfortably and efficiently in a multi-tasked, fast-paced environment, ensuring all deadlines are met
• Keep team members informed and up-to-date about the status of projects and relevant information related to day-to-day activities
• Be an effective team player; demonstrate agility in adjusting to changing constantly changing priorities of the executives and team

Skills

C-suite communication

Travel coordination

Organization & multitasking

Team player

Attention to detail

Problem solving

Overtime flexibility

CRM systems

MS Office suite

Teams/WebEx/Zoom

Education

Post-secondary education

Tools

CRM systems

MS Office (Outlook, Word, PowerPoint, Excel)

Teams/WebEx/Zoom

Job description

TD Securities in New York is seeking a dynamic Executive Assistant to support a team of bankers from MD to Analyst levels. The role demands heavy client interaction, calendar management, travel arrangements, and meticulous administrative support in a fast-paced environment.

You will coordinate multi-party meetings, manage expenses, and ensure timely communication with internal and external stakeholders while maintaining confidentiality and professionalism in all duties.