Executive Assistant to MDs – Investment Banking

Financeroles; New York (NY); On-site; USD 85,000 - 100,000; Full time

Job summary

TD Securities in New York, NY, is seeking an Executive Assistant I to provide dedicated support to executives and a broad range of administrative duties for the team.

The role requires a strong background in office administration, calendar management, expense reporting, and effective communication with internal and external partners. The successful candidate will support 4-5 MDs, several Directors and Analysts, with discretion and professionalism.

Qualifications

• Provides a high level of administrative support ensuring quality service and professionalism at every interaction.
• Acts as the point of contact among executives, employees, clients and other external partners.
• Manages information flow in a timely and accurate manner.
• Maintains executives' schedules by planning and scheduling meetings, conferences, teleconferences, and travel.
• Manages expenses and prepares weekly, monthly or quarterly reports.
• Formats information for internal and external communication – memos, emails, presentations, reports.
• Takes minutes during meetings.
• Screens and directs phone calls and distribute correspondence.
• Supports broader team may manage office supply inventory, equipment, and other processes as required

Responsibilities

• Provides a high level of administrative support ensuring quality service and professionalism at every interaction.
• Acts as the point of contact among executives, employees, clients and other external partners.
• Manages information flow in a timely and accurate manner.
• Maintains executives' schedules by planning and scheduling meetings, conferences, teleconferences, and travel.
• Manages expenses and prepares weekly, monthly or quarterly reports.
• Formats information for internal and external communication – memos, emails, presentations, reports.
• Takes minutes during meetings.
• Screens and directs phone calls and distribute correspondence.
• Supports broader team may manage office supply inventory, equipment, and other processes as required

Skills

Administrative support

Schedule management

Communication

Multi-tasking

Education

Post-Secondary education

Job description

TD Securities in New York, NY, is seeking an Executive Assistant I to provide dedicated support to executives and a broad range of administrative duties for the team.

The role requires a strong background in office administration, calendar management, expense reporting, and effective communication with internal and external partners. The successful candidate will support 4-5 MDs, several Directors and Analysts, with discretion and professionalism.