Senior Executive Assistant - EVC/COO Office

Socket.dev; Brookings (SD); On-site; USD 66,000 - 113,000; Full time

Benefits offered by this job

Health insurance

Metro transit U-Pass

Tuition assistance

Job summary

WashU is seeking an experienced executive assistant to support the Executive Vice Chancellor and Chief Operating Officer in St. Louis. The role requires discretion, initiative, and a collaborative approach with university leadership, staff, and external partners.

You will manage complex calendars, assemble briefing materials, coordinate travel, and oversee meetings and events, ensuring seamless operations and exceptional service.

Qualifications

• Bachelor’s degree or combination of education and/or experience may substitute for minimum education.
• No specific certification/professional license is required for this position.
• No specific work experience is required for this position.

Responsibilities

• Proactively manage the EVC/COO's calendar, coordinating priorities and deadlines.
• Draft, prepare, and coordinate communications on behalf of the EVC/COO.
• Coordinate travel arrangements, reimbursements, and expense reporting.
• Oversee meetings, events, and committee activities with professionalism and discretion.
• Prepare executive-level materials, briefing documents, and talking points.
• Liaise with university leadership, faculty, staff, students, and external partners.

Skills

Calendar Management

Communication

Confidential Data Handling

Detail-Oriented

Executive Support

Multitasking

Prioritization

Scheduling Meetings

Time Management

Travel Planning

Working Independently

Writing

Education

Bachelor’s degree or equivalent

Job description

WashU is seeking an experienced executive assistant to support the Executive Vice Chancellor and Chief Operating Officer in St. Louis. The role requires discretion, initiative, and a collaborative approach with university leadership, staff, and external partners.

You will manage complex calendars, assemble briefing materials, coordinate travel, and oversee meetings and events, ensuring seamless operations and exceptional service.