Strategic Coordinator, Corporate & Foundation Engagement

Washington University in St. Louis; St. Louis (MO); On-site; USD 29,163 - 45,254; Full time

Benefits offered by this job

Up to 22 days of vacation

Health insurance

Metro U-Pass transit benefits

Tuition assistance

Job summary

Washington University in St. Louis is seeking a Coordinator to provide high-level administrative, operational, and project support to the Assistant Vice Chancellor within University Advancement in St. Louis, MO.

The role involves managing calendars, meetings, communications, data, and workflows to enable efficient operations and strategic decision-making. Responsibilities include travel planning, preparing materials for executive meetings, coordinating with three Executive Directors, and

Qualifications

• High school diploma or equivalent required.
• Minimum 3 years of relevant work experience.
• Proficiency with databases, spreadsheets, and basic reporting.

Responsibilities

• Provide high-level administrative support to the AVC, including complex calendar prioritization, inbox triage, and managing competing demands.
• Coordinate and prepare materials for executive-level meetings (e.g., agendas, briefing documents, talking points, summaries) and ensure appropriate follow-up.
• Plan and coordinate AVC travel and trip logistics, including strategic itineraries and preparation of briefings and collateral materials.
• Support three Executive Directors on an as-needed basis with higher-level scheduling and coordination tied to key initiatives and deliverables.
• Track and report on metrics in support of the AVC and maintain records in ARCH, the Salesforce-based CRM.
• Coordinate special projects from inception through completion, including timelines, task tracking, and stakeholder communication.
• Draft and edit internal communications (updates, summaries, announcements) as requested.

Skills

Databases

Spreadsheets

Basic reporting

Education

High school diploma

Job description

Washington University in St. Louis is seeking a Coordinator to provide high-level administrative, operational, and project support to the Assistant Vice Chancellor within University Advancement in St. Louis, MO.

The role involves managing calendars, meetings, communications, data, and workflows to enable efficient operations and strategic decision-making. Responsibilities include travel planning, preparing materials for executive meetings, coordinating with three Executive Directors, and