Executive Assistant to Division Chief, Endocrinology

Washington University in St. Louis; St. Louis (MO); On-site; USD 32,000 - 50,000; Full time

Benefits offered by this job

Up to 22 days vacation

Competitive health insurance

Metro U-Pass transit

Retirement Savings Plan (403b)

Job summary

Washington University in St. Louis is seeking an Administrative Assistant to support the Division Chief by managing calendars, coordinating meetings, arranging travel (including visas), and assisting with faculty recruitment and grant submissions.

The role involves preparing correspondence, memos, and meeting minutes, and handling division expense payments in line with guidelines. Ideal candidates bring strong organizational and communication skills, robust experience in an office setting, and

Qualifications

• High school diploma or equivalent high school certification or combination of education and/or experience.
• Administrative office experience: 5 years.

Responsibilities

• Plans, prepares, arranges travel, travel schedules (including visas), and agendas for Chief.
• Anticipates and prepares meeting agendas and memos for internal and external communications. Carries out logistics for meetings and committees, including scheduling, arranging location, and other meeting details. Takes organizes, writes, and distributes minutes of the meetings.
• Manages faculty recruitment visits and interviews including travel, visit, agenda, and meetings.
• Assist with grant reviews, meeting/report preparation, and power point presentation preparation, ensuring compliance and standard internal and external guidelines.
• Coordinates payments for division expenses including departmental social, equipment, travel, and purchase orders, ensuring expenses adhere to departmental, university and/or external grant guidelines.
• Collects, integrates, and summarizes responses to information requests. Identifies and follows up on action items. Assists with appointment packets.

Job description

Washington University in St. Louis is seeking an Administrative Assistant to support the Division Chief by managing calendars, coordinating meetings, arranging travel (including visas), and assisting with faculty recruitment and grant submissions.

The role involves preparing correspondence, memos, and meeting minutes, and handling division expense payments in line with guidelines. Ideal candidates bring strong organizational and communication skills, robust experience in an office setting, and