Strategic Executive Assistant to the COO

Winston-Salem State University; Winston-Salem (NC); On-site; USD 55,000 - 75,000; Full time

Job summary

Winston-Salem State University seeks an Executive Assistant to the Chief Operating Officer. The role provides high‑level administrative, organizational, financial, and operational support to the COO and related offices.

It includes coordinating calendars, travel, documents, and communications with internal and external stakeholders. The position involves hands-on business support during peak periods, assisting with events, budget processes, and administrative planning to ensure smooth university

Qualifications

• High school diploma or GED with 3+ years of progressive admin/office-management experience, or equivalent.
• Experience coordinating calendars, meetings, travel, and financial transactions.
• Higher education, government, or complex organization background preferred.
• Notary license in NC is a plus.

Responsibilities

• Maintain COO's calendar, coordinate meetings, and manage scheduling.
• Arrange travel, authorizations, itineraries, registrations, and reimbursements for COO/Deputy roles.
• Prepare meeting agendas, presentations, and briefing materials.
• Support budget tracking, financial transactions, and general administrative functions.

Skills

Calendar coordination

Travel coordination

Executive support

Cross‑department collaboration

Education

Bachelor's degree in business administration

Bachelor's in public administration

Tools

Banner

SU Express

Emburse

Works

Job description

Winston-Salem State University seeks an Executive Assistant to the Chief Operating Officer. The role provides high‑level administrative, organizational, financial, and operational support to the COO and related offices.

It includes coordinating calendars, travel, documents, and communications with internal and external stakeholders. The position involves hands-on business support during peak periods, assisting with events, budget processes, and administrative planning to ensure smooth university