Strategic Executive Assistant to University VPs

Midwestern University; Glendale (AZ); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

Tuition reimbursement

403(b) retirement plan

Wellness facility on-site

Paid holidays and vacation

Job summary

Midwestern University is seeking an Executive Assistant to provide comprehensive administrative and operational support to the Vice Presidents in the Executive Office. The role handles confidential information, manages academic governance documents, and coordinates multi-campus events and logistics with discretion and collaboration.

Key duties include drafting communications, managing calendars, reviewing stakeholder communications, coordinating travel, and maintaining records.

Qualifications

• Bachelor’s degree required; advanced degree preferred.
• 5+ years of progressive executive administrative experience.
• Ability to handle confidential information with discretion; strong organizational skills.

Responsibilities

• Provide high-level administrative support for Vice Presidents, including drafting and editing communications.
• Manage complex executive calendars and brief on upcoming deadlines.
• Coordinate travel arrangements and reimbursements using corporate systems.
• Prepare and maintain electronic and paper records and forms.
• Attend meetings, capture minutes, and distribute action items securely.
• Collaborate across campuses to streamline procedures and events.

Skills

Executive support

Calendar management

Stakeholder liaison

Travel coordination

Records management

Event coordination

Cross-campus collaboration

Discretion and confidentiality

Education

Bachelor’s degree

Master’s degree preferred

Tools

MS Office

Budgeting software

Procurement systems

Scheduling tools

Job description

Midwestern University is seeking an Executive Assistant to provide comprehensive administrative and operational support to the Vice Presidents in the Executive Office. The role handles confidential information, manages academic governance documents, and coordinates multi-campus events and logistics with discretion and collaboration.

Key duties include drafting communications, managing calendars, reviewing stakeholder communications, coordinating travel, and maintaining records.