Executive Assistant to Division Chief (DOM)

Washington University; St. Louis, Northern (MO, KY); Hybrid; USD 32,000 - 50,000; Full time

Job summary

Washington University in St. Louis seeks an administrative professional to serve as the primary contact for the Division Chief. The role manages calendar, travel, recruitment visits, and preparation of correspondence, while supporting grant submissions and meetings.

Responsibilities include organizing minutes, coordinating meetings, and ensuring compliance with internal and external guidelines. Strong communication and organization are essential in a normal office setting.

Qualifications

• Education: High school diploma or equivalent.
• Work Experience: Administrative Office (5 years).
• Skills: Interpersonal communication, Microsoft Excel, Outlook, PowerPoint, Word, Oral & Written Communication.

Responsibilities

• Coordinate Chief's calendar, meetings, and travel arrangements.
• Support faculty recruitment visits and guest lectures.
• Prepare correspondence and assist with grant submissions and reports.
• Take meeting minutes and manage division expenses in compliance with guidelines.

Skills

Interpersonal Communication

Oral Communications

Written Communication

Organizational Savvy

Education

High school diploma

Tools

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Microsoft Word

Job description

Washington University in St. Louis seeks an administrative professional to serve as the primary contact for the Division Chief. The role manages calendar, travel, recruitment visits, and preparation of correspondence, while supporting grant submissions and meetings.

Responsibilities include organizing minutes, coordinating meetings, and ensuring compliance with internal and external guidelines. Strong communication and organization are essential in a normal office setting.