Senior Administrative Coordinator Scheduling & Office Support

Washington University; Missouri; On-site; USD 26,000 - 41,000; Full time

Benefits offered by this job

Vacation & holidays

Health insurance

Transit benefits

Job summary

Washington University in St. Louis is seeking an office coordinator to manage complex schedules, travel arrangements and administrative tasks. The role supports assigned staff with document preparation, mail management and calendar maintenance.

The position requires strong communication skills, attention to detail, and the ability to handle confidential information in a busy office environment.

Qualifications

• High school diploma or equivalent is required.
• 2 years of relevant administrative experience.
• Ability to type, edit and draft documents with accuracy.

Responsibilities

• Schedules diverse and complex appointments, meetings and travel arrangements.
• Prepares complex itineraries and maintains daily calendars.
• Provides administrative support to assigned staff and drafts communications.
• Manages records, mail, and file organization; assists in budget tracking.

Skills

Scheduling

Travel arrangements

Interpersonal communication

Written communication

Education

High school diploma or equivalent

Bachelor's degree (preferred)

Tools

Microsoft Access

Microsoft Excel

Microsoft Office

Microsoft Outlook

Microsoft PowerPoint

Microsoft Word

Job description

Washington University in St. Louis is seeking an office coordinator to manage complex schedules, travel arrangements and administrative tasks. The role supports assigned staff with document preparation, mail management and calendar maintenance.

The position requires strong communication skills, attention to detail, and the ability to handle confidential information in a busy office environment.