Senior Executive Assistant — Dual VP Calendar & Travel

IllTip; United States; Remote; USD 90,000 - 140,000; Full time

Job summary

IllTip, a global technology company, seeks a senior executive assistant to support two vice presidents in its revenue organization. This role requires more than calendar management, helping prioritize competing requests and anticipate logistics across time zones.

You will coordinate meetings, travel, and events, contribute to team discussions, and ensure documentation and processes keep leaders informed in an asynchronous, distributed team.

Qualifications

• Experience supporting VP-level executives, preferably in tech.
• Calendar management across multiple time zones.
• Travel and events coordination with disruption handling.
• Proficiency with Google Workspace, Slack, Zoom, expense tools, and AI tools.
• Discretion and clear, approachable communication.
• Based in the United States.

Responsibilities

• Manage complex calendars across time zones for two VPs, advising on prioritization, delegation, and time management.
• Prepare recurring leadership meetings and all-hands, coordinate agendas and materials, and track action items through completion.
• Arrange domestic and international travel, including flights, ground transport, lodging, and documentation, and rebook quickly when plans change.
• Plan and run off-sites, team events, and company kickoffs, confirming reservations, deposits, and vendor details.
• Support recruiting on interview scheduling, candidate communication, and onboarding logistics, and prepare monthly expense reports with receipt reconciliation.

Skills

Executive support

Calendar management across time zones

Discrete communication

Stakeholder coordination

Time management

Adaptability

Tools

Google Workspace

Slack

Zoom

Expense tools

AI tools

Job description

IllTip, a global technology company, seeks a senior executive assistant to support two vice presidents in its revenue organization. This role requires more than calendar management, helping prioritize competing requests and anticipate logistics across time zones.

You will coordinate meetings, travel, and events, contribute to team discussions, and ensure documentation and processes keep leaders informed in an asynchronous, distributed team.