Executive Assistant to Dual SVPs — Proactive & Discreet

Talentify; Washington; On-site; USD 106,000 - 115,000; Full time

Benefits offered by this job

Connectivity Plus stipend

Home office reimbursement

Medical, dental, and vision coverage

Job summary

Alteryx is seeking an Executive Assistant to operate as the operational engine behind two Senior Vice Presidents. You will manage complex calendars, prepare meetings, coordinate travel, triage inboxes, and liaise across teams to keep priorities in sync.

This role demands discreet, proactive, and highly organized individuals who anticipate needs and maintain calm under pressure, with travel 15-20% and a thoughtful approach to expense management and logistics.

Qualifications

• 2+ years of administrative support experience, ideally supporting VP-level executives or higher.
• Proven track record of streamlining workflows, improving operational efficiency, and establishing strong administrative systems.
• Demonstrated ability to build trusted, effective working relationships with senior leaders, staff, and external stakeholders.

Responsibilities

• Calendar & Schedule Management: Proactively manage complex, fluid calendars across two SVPs, resolving conflicts and coordinating seamless scheduling across multiple time zones and external organizations.
• Meeting Preparation & Follow-Up: Build agendas, capture key notes, and track actionable follow-up items to ensure executive meetings are efficient and driving results.
• Travel Coordination: Plan end-to-end travel logistics (flights, accommodations, transit, itineraries) tailored to each executive's preferences.
• Inbox Triage & Communications: Monitor incoming communications, prioritize urgent messages, and support executive correspondence as needed.
• Cross-Functional Liaison: Act as a central, approachable point of contact between both SVPs' teams, internal departments, and external partners.
• Event & Offsite Support: Handle operational and logistical execution for team offsites, executive meetings, and special events.
• Expense Management: Compile, reconcile, and submit expense reports accurately and on time.
• Travel Expectation: Occasional travel (15-20%) to support in-person offsites, major team meetings, and strategic business needs.

Skills

Administrative support

Process improvement

Relationship building

Tools

Google Workspace

Claude AI

Job description

Alteryx is seeking an Executive Assistant to operate as the operational engine behind two Senior Vice Presidents. You will manage complex calendars, prepare meetings, coordinate travel, triage inboxes, and liaise across teams to keep priorities in sync.

This role demands discreet, proactive, and highly organized individuals who anticipate needs and maintain calm under pressure, with travel 15-20% and a thoughtful approach to expense management and logistics.