Global Executive Assistant to VP — Hybrid, Multi-Time Zone

PlanIT Group, LLC; Colorado; Hybrid; USD 90,000 - 150,000; Full time

Job summary

PlanIT Group, LLC seeks a proactive Chief of Staff / Executive Assistant to support a Vice President across six locations and multiple time zones in a defense/aerospace environment.

This hybrid role goes beyond calendar management, owning outcomes, coordinating complex travel and expenses, organizing high-visibility events, and shaping executive communications for internal and external partners.

Qualifications

• 3+ years supporting senior executives (VP level or above).
• Proven expertise in dynamic calendar management, travel coordination, and expense reporting (Concur/BCD).
• Ability to manage executive calendars across multiple domestic and international time zones.
• Proficiency with Microsoft Office, Teams, SharePoint; quick adoption of new digital tools (DX).
• Experience planning high visibility events and site logistics (AV, catering, security).
• Location: DC, Maryland, Virginia, Colorado; US citizen with ability to obtain Secret Clearance.

Responsibilities

• Executive Calendar & Meeting Management - Own a complex, multi time zone schedule.
• Travel & Expense Administration - Coordinate travel; process expense reports with high accuracy.
• Site Operations & Event Planning - Organize high visibility meetings and site logistics.
• Digital Collaboration Platforms - Maintain Teams, SharePoint, and DX tools; drive adoption.
• Executive Communications & Stakeholder Engagement - Draft briefings, presentations, and correspondence.
• Continuous Improvement - Identify workflow efficiencies and drive cross‑functional improvements.
• Leadership Support - Provide research, data analysis, and decision making support as a trusted advisor.

Skills

Calendar management

Travel coordination

Expense reporting

Executive communications

Cross-functional collaboration

Process improvement

Tools

Microsoft Office

Teams

SharePoint

Concur

Job description

PlanIT Group, LLC seeks a proactive Chief of Staff / Executive Assistant to support a Vice President across six locations and multiple time zones in a defense/aerospace environment.

This hybrid role goes beyond calendar management, owning outcomes, coordinating complex travel and expenses, organizing high-visibility events, and shaping executive communications for internal and external partners.