Senior Executive Assistant, Digital & Platform Services

JP Morgan Chase; Palo Alto (CA); On-site; USD 75,000 - 110,000; Full time

Benefits offered by this job

Comprehensive health care coverage

On-site wellness centers

Retirement savings plan

Backup childcare

Tuition reimbursement

Job summary

JPMorgan Chase in Palo Alto is seeking an experienced Executive Assistant to support the Commercial & Investment Bank leadership. You will manage senior calendars, prepare materials, coordinate meetings, and liaise with clients and stakeholders with professionalism and discretion.

This full-time day-shift role requires five days in the office. You will use AI tools and Teams to boost collaboration, handle travel planning, and provide general office support while maintaining organizational charts

Qualifications

• Five years of administrative experience.
• Advanced ability to organize.
• Discretion and good judgment in confidential situations, and proven experience interacting with senior management.
• Strong proficiency in Microsoft Office and application of AI tools.
• Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management.
• Strong interpersonal, written, and oral communication skills.

Responsibilities

• Manage and screen all incoming interactions on behalf of the executive, acting as the primary liaison between leadership, staff, clients, and external stakeholders.
• Manage complex calendar for Senior Executives in a fast paced and dynamic environment.
• Work closely with key stakeholders to manage priorities and maintain key documents such as organizational charts. Track business priorities, take succinct minutes and replay key takeaway and themes from senior meetings.
• Coordinate and organize senior meetings, draft communications and presentations including agenda setting, material preparation and distribution, coordination of guest speakers, and logistics. Use tools such as LLM and Teams to maximize collaboration and efficiency.
• Arrange and maintain complex travel plans and itineraries for both international and domestic travel
• Provide general office support to include phone coverage, printing, backup coverage, floor support, etc.

Skills

Admin experience

Organization skills

Discretion

Microsoft Office

AI tools

Communication skills

Education

College degree (preferred)

Tools

Microsoft Office

AI tools

Job description

JPMorgan Chase in Palo Alto is seeking an experienced Executive Assistant to support the Commercial & Investment Bank leadership. You will manage senior calendars, prepare materials, coordinate meetings, and liaise with clients and stakeholders with professionalism and discretion.

This full-time day-shift role requires five days in the office. You will use AI tools and Teams to boost collaboration, handle travel planning, and provide general office support while maintaining organizational charts