Senior Executive Assistant to Banking Leaders

JPMorganChase; Buena Park (CA); On-site; USD 55,000 - 90,000; Full time

Job summary

JPMorgan Chase in California is seeking an Senior Administrative Assistant within Consumer & Community Banking to support executives and cross-functional teams. You will manage calendars, coordinate meetings and travel, handle onboarding, and prepare client-facing communications with a high degree of professionalism.

The role requires five years of administrative experience, excellent organization, and strong MS Office skills.

Qualifications

• At least five years of administrative experience.
• Advanced ability to organize.
• Discretion and good judgment in confidential situations, and proven experience interacting with senior management.
• Strong interpersonal, written, and oral communication skills.
• Strong proficiency in Microsoft Office.
• Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management.

Responsibilities

• Maintain complex and detailed calendars.
• Screen incoming calls and determine the level of priority, while using caution in dispensing information.
• Manage the coordination and logistics of both internal and external meetings.
• Arrange and coordinate complicated domestic and international travel.
• Organize all aspects of internal and external events, including catering and transportation.
• Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines.
• Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access.
• Produce high quality emails and messages to individuals at all levels of the organization.
• Maintain department documents, including current organizational charts and Executive Bio's.
• Handle regular activities without prompting, and advise in advance with issues or delays.
• Assist in editing spreadsheets and presentations, including printing and binding, for client meetings.

Skills

Calendar management

Discretion

Senior mgmt interaction

Interpersonal communication

Microsoft Office

Phone etiquette

Multitasking

Job description

JPMorgan Chase in California is seeking an Senior Administrative Assistant within Consumer & Community Banking to support executives and cross-functional teams. You will manage calendars, coordinate meetings and travel, handle onboarding, and prepare client-facing communications with a high degree of professionalism.

The role requires five years of administrative experience, excellent organization, and strong MS Office skills.