Senior Executive Assistant - Defense Admin & Scheduling

People Technology And Processes; Maryland; On-site; USD 80,000 - 90,000; Full time

Job summary

People Technology And Processes is seeking an Executive Administrative Assistant to provide high-level administrative support at Aberdeen Proving Ground, MD. The role requires coordinating executive calendars, preparing correspondence, and ensuring compliance with AR 25-50; familiarity with DTS, ATAAPS, MIRARS, and MS Office is expected.

Minimum qualifications include a Bachelor’s degree with six years of relevant experience (two years supporting a Flag Officer or SES).

Qualifications

• Bachelor’s Degree and a minimum of six (6) years of experience. Two (2) of those years must be experience supporting a Flag Officer or SES as an Executive Assistant.
• Can be substituted with an Associate’s Degree and ten (10) years of experience; OR twelve (12) years of experience.

Responsibilities

• Record keeping and file maintenance.
• Directing visitors and answering inquiries.
• Coordinating meetings and executive level calendar scheduling and maintenance.
• Preparing and reviewing general correspondence for accuracy, regulation compliance and completeness.
• Answering and directing incoming phone calls.
• Handling conference room scheduling requests.
• Assisting personnel in preparing travel authorizations in support of official temporary duty (TDY) utilizing the Defense Travel System (DTS).
• Inputting personnel time and attendance records into the Automated Time and Attendance and Production System (ATAAPS).
• Maintaining and filing personnel time and attendance records.
• Database and spreadsheet development/maintenance.
• Administrative data management, analysis, and research.
• Maintaining administrative access to the Manpower Information Retrieval and Reporting System (MIRARS).
• The ability to work with government-provided software packages (i.e. Microsoft Word, Excel, Project, Outlook and PowerPoint).
• Prepares correspondence to include Star and SES notes and certificates of appreciation
• Ensures all correspondence is in accordance with AR 25-50 prior to signature.

Skills

Executive support

Office administration

Calendar management

Travel arrangements

Education

Bachelor's Degree

Associate's Degree (AS/AA)

Tools

Microsoft Word

Excel

Project

Outlook

PowerPoint

Job description

People Technology And Processes is seeking an Executive Administrative Assistant to provide high-level administrative support at Aberdeen Proving Ground, MD. The role requires coordinating executive calendars, preparing correspondence, and ensuring compliance with AR 25-50; familiarity with DTS, ATAAPS, MIRARS, and MS Office is expected.

Minimum qualifications include a Bachelor’s degree with six years of relevant experience (two years supporting a Flag Officer or SES).