CPE SETA_Executive Administrative Assistant

People, Technology & Processes, LLC; Maryland; On-site; USD 55,000 - 85,000; Full time

Job summary

People, Technology & Processes, LLC seeks an Executive Administrative Assistant to support CPE IEW&S HQ with day-to-day office operations and executive level tasks. The role requires strong organizational skills, document control, and calendar management for senior leaders with access to government systems.

The ideal candidate will have a Bachelor’s degree and at least six years of experience, including two years supporting a Flag Officer or SES.

Qualifications

• Bachelor’s degree and at least six years of experience.
• Two of those years must be experience supporting a Flag Officer or SES as an Executive Assistant.
• Substitution options: an Associate’s degree plus ten years, or twelve years total.

Responsibilities

• Record keeping and file maintenance.
• Directing visitors and answering inquiries.
• Coordinating meetings and executive level calendar scheduling and maintenance.
• Preparing and reviewing general correspondence for accuracy, regulation compliance and completeness.
• Answering and directing incoming phone calls.
• Handling conference room scheduling requests.
• Assisting personnel in preparing travel authorizations in support of official TDY using DTS.
• Inputting personnel time and attendance records into ATAAPS.
• Maintaining and filing personnel time and attendance records.
• Database and spreadsheet development/maintenance.
• Administrative data management, analysis, and research.
• Maintaining administrative access to MIRARS.
• Work with government-provided software packages (Word, Excel, Project, Outlook, PowerPoint).
• Prepares correspondence including Star and SES notes and certificates of appreciation
• Ensures all correspondence complies with AR 25-50 before signature.

Education

Bachelor's Degree

Associate's Degree

Job description

Description

Title:

Executive Administrative Assistant

Clearance Type:

Secret

Scope:

Perform administrative and executive level tasks for CPE IEW&S headquarters to ensure day-to-day office automation and daily administrative functions.

Responsibilities (including But Not Limited To)

• Record keeping and file maintenance.
• Directing visitors and answering inquiries.
• Coordinating meetings and executive level calendar scheduling and maintenance.
• Preparing and reviewing general correspondence for accuracy, regulation compliance and completeness.
• Answering and directing incoming phone calls.
• Handling conference room scheduling requests.
• Assisting personnel in preparing travel authorizations in support of official temporary duty (TDY) utilizing the Defense Travel System (DTS).
• Inputting personnel time and attendance records into the Automated Time and Attendance and Production System (ATAAPS).
• Maintaining and filing personnel time and attendance records.
• Database and spreadsheet development/maintenance.
• Administrative data management, analysis, and research.
• Maintaining administrative access to the Manpower Information Retrieval and Reporting System (MIRARS).
• The ability to work with government-provided software packages (i.e. Microsoft Word, Excel, Project, Outlook and PowerPoint).
• Prepares correspondence to include Star and SES notes and certificates of appreciation
• Ensures all correspondence is in accordance with AR 25-50 prior to signature.

Required Qualifications:

• Bachelor’s Degree and a minimum of six (6) years of experience. Two (2) of those years must be experience supporting a Flag Officer or SES as an Executive Assistant.
• Can be substituted with an Associate’s Degree and ten (10) years of experience; OR twelve (12) years of experience.