Administrative Support Analyst

DCS Corporation; Fort Belvoir (VA); On-site; USD 65,000 - 90,000; Full time

Job summary

DCS Corporation is seeking a proactive Executive Assistant to support a fast-paced Army PMO at Fort Belvoir, VA. You will manage calendars, arrange travel, prepare travel authorizations, and assist with a range of administrative duties on-site.

The role requires U.S. citizenship, a Secret clearance, and proven experience as an executive assistant. Proficiency in Microsoft Office and strong communication skills are essential for success.

Qualifications

• U.S. Citizenship is required.
• Secret level clearance is required.
• Proven work experience as an administrative assistant or executive administrative assistant.
• Hands-on experience with Microsoft Office, with proficiency in Outlook, Word, Excel and Teams.
• Excellent written and oral communications, strong organizational and time management skills.

Responsibilities

• Manage senior leader calendars and coordinate appointments using Outlook and Teams.
• Prepare Defense Travel System authorizations and process vouchers.
• Review documents for compliance with AR 25-50 on correspondence.
• Handle JPAS/DSS requests for classified engagements and screen visitors and calls.
• Provide information to support plans, integration, and operations.
• Develop and issue administrative policies and directives and assist with onboarding/offboarding.

Skills

Administrative experience

Communication skills

Time management

Organizational skills

Education

High School Diploma

Associates degree

Bachelor's degree

Tools

Microsoft Office (Outlook, Word, Excel, Teams)

Job description

DCS is seeking a proactive executive assistant to support a fast‑paced Army Project Management Office. As an Executive Assistant for our Ft. Belvoir VA, based customer, you will be responsible for a variety of administrative tasks, including welcoming visitors, scheduling appointments, planning meetings, making travel arrangements, reviewing documents, and executing operational tasks.

This is a full-time, onsite position.

Essential Job Functions:

• Manage senior leader calendars by scheduling and synchronizing appointments in Microsoft Outlook and Teams and coordinating special events.
• Prepare Defense Travel System authorizations and process vouchers.
• Review documents to ensure memorandums comply with AR 25-50 Preparing and Managing Correspondence.
• Process Joint Personnel Adjudication System (JPAS) / Defense Security Service (DSS) request when coordinating classified engagements and receive and screen in‑person visitors and telephone calls.
• Provide information in support of the plans, integration, and operations mission.
• Develop administrative and management policies and directives for issuance to staff organizations to ensure implementation of the decisions, plans, and other actions, and assist with on/off boarding of personnel.

Required Skills:

• Due to the sensitivity of customer related requirements, U.S. Citizenship is required.
• High school and 7, Associates and 2, or Bachelors and 0 years of related experience.
• Secret level clearance is required.
• Proven work experience as an administrative assistant or executive administrative assistant.
• Hands on experience with Microsoft Office, with demonstrated proficiency in Outlook, Word, Excel, and Teams.
• Excellent written and oral communications skills and strong organizational and time management skills.

Desired Skills:

• Experience with the Defense Travel System.
• Military service and/or administrative experience within the Department of Defense working at the lieutenant colonel or colonel level or higher