Executive Administrative Specialist (Secret Clearance)

Envision Innovative Solutions; Aberdeen (MD); On-site; USD 100,000 - 120,000; Full time

Job summary

Envision Innovative Solutions is seeking an Administrative Assistant to join our Aberdeen Proving Ground, Maryland team. You will perform administrative and executive support tasks for PEO IEW&S headquarters, manage records, direct visitors, coordinate meetings, and prepare correspondence to ensure regulatory compliance and efficiency.

The role requires an Associate degree or technical schooling, at least 3 years of relevant experience, and proficiency with Word, Excel, Project, Outlook,

Qualifications

• Associate degree or 2 years technical schooling in a related discipline; 8 years of additional direct technical experience may substitute.
• Minimum three (3) years of relevant experience.
• Experience with Microsoft Word, Excel, Project, Outlook, PowerPoint, Adobe, ETMS2, TEAMS, Power BI and SOP writing.

Responsibilities

• Perform administrative and executive level tasks for PEO IEW&S headquarters to ensure day-to-day office operations.
• Record keeping and file maintenance; direct visitors and answer inquiries.
• Coordinate meetings and executive calendar scheduling; prepare correspondence for accuracy and compliance.
• Assist with travel authorizations (TDY) using the Defense Travel System (DTS).
• Input time and attendance records into ATAAPS and maintain personnel records.
• Develop and maintain databases and spreadsheets; manage MIRARS access.
• Draft planning and policy documents to improve business processes.
• Coordinate high-visibility visits, travel arrangements, and liaison with external stakeholders.

Skills

Microsoft Word

Microsoft Excel

Microsoft Project

Microsoft Outlook

PowerPoint

Adobe

Power BI

TEAMS

SOP Writing

Education

Associate degree or 2 years technical school

Job description

Envision Innovative Solutions is seeking an Administrative Assistant to join our Aberdeen Proving Ground, Maryland team. You will perform administrative and executive support tasks for PEO IEW&S headquarters, manage records, direct visitors, coordinate meetings, and prepare correspondence to ensure regulatory compliance and efficiency.

The role requires an Associate degree or technical schooling, at least 3 years of relevant experience, and proficiency with Word, Excel, Project, Outlook,