Executive Administrative Assistant

SDFM; Washington (District of Columbia); On-site; USD 55,000 - 62,000; Full time

Job summary

KMRG, LLC is hiring an Executive Administrative Assistant to support SES leaders of the U.S. Navy Strategic Systems Programs at the Washington Navy Yard.

You will manage executive calendars, coordinate travel, prepare correspondence and briefings, maintain official records, and keep essential administrative workflows on track. In this role, you will coordinate meetings, prepare minutes, and develop presentation materials under Navy standards.

Qualifications

• Associate degree or equivalent and 6+ years administrative experience.
• Experience supporting SES or executive personnel is required.
• Proficiency with Outlook, Word, PowerPoint and Excel.
• Ability to prepare, format, and maintain official documents and records.
• Strong organizational skills with calendar and email management.
• Excellent written and oral communication, discretion, and judgment.

Responsibilities

• Manage SES leadership calendars, prioritize appointments and resolve conflicts.
• Arrange official travel through DTS under Navy procedures.
• Coordinate meetings, calls, and briefing materials; attend meetings for minutes.
• Prepare formal correspondence, technical reports, and presentations.
• Gather information for external inquiries and leadership requests.
• Organize records and track project deadlines and status.
• Prepare technical documentation for branch software and system designs.
• Develop administrative recommendations to support program objectives.
• Coordinate across SSP branches for consistent processes.
• Support day-to-day office needs including supplies and rosters.
• Handle security-related information and escort personnel when authorized.
• Complete training in DTS, Records Management, Navy Correspondence, SMARTS, SEAS.

Skills

SES/Executive support

Calendar management

Travel coordination

Communication skills

Discretion

Education

Associate's degree or equivalent

Bachelor's degree preferred

Tools

Microsoft Office Suite

DTS / Navy travel procedures

Job description

Title: Executive Administrative Assistant

Location: Washington Navy Yard, Washington, DC 20374

Schedule: Full-time (40 hours/week), Monday–Friday

Pay: $40.00–$45.00/hour

ROLE

KMRG, LLC (KMRG) is a federal services company that hires talented professionals to support Government agencies and the communities they serve. We are hiring an Executive Administrative Assistant to support senior leaders of the U.S. Navy Strategic Systems Programs (SSP) at Washington Navy Yard. In this role, you will manage executive schedules, coordinate high-priority activities, prepare correspondence and briefings, maintain official records, and keep essential administrative workflows on track.

RESPONSIBILITIES

• Manage SES leadership calendars, prioritize appointments, resolve scheduling conflicts, and update invitations
• Arrange official travel through the Defense Travel System (DTS) under Navy and SSP procedures
• Coordinate executive meetings, conference calls, video teleconferences, and related briefing materials
• Attend meetings, prepare minutes, route documentation for approval, and follow up on action items
• Prepare memoranda, formal correspondence, technical reports, and presentation materials under Navy standards
• Gather information from multiple sources to prepare responses to external inquiries and leadership requests
• Organize and maintain electronic and paper records, official documents, and branch archives
• Track priority projects, deadlines, deliverables, and status updates to support executive decision-making
• Prepare assigned technical documentation for branch-specific software and system designs
• Develop administrative recommendations to help leadership advance program and project objectives
• Coordinate across SSP branches to support clear communications and consistent administrative processes
• Support day-to-day office needs, including supply requests, printer stations, and telephone rosters
• Handle security-related information under SSP cybersecurity and security procedures; escort personnel when authorized
• Complete required training in DTS, Records Management, Navy Correspondence, SMARTS, and SEAS

REQUIRED BACKGROUND

• Associate's degree or equivalent
• At least 6 years of administrative experience, including prior support to SES or executive personnel
• Proficiency with Microsoft Outlook, Word, PowerPoint, and Excel
• Skill in preparing, formatting, processing, and maintaining official documents and records
• Ability to manage appointments, executive calendars, and professional email correspondence
• Ability to prepare clear, accurate written correspondence, reports, and presentation materials
• Professional judgment, initiative, and discretion in handling administrative priorities
• Ability to work independently and collaboratively while meeting strict deadlines

PREFERRED BACKGROUND

• Bachelor's degree

SECURITY / ACCESS

• Must be a U.S. citizen and able to obtain and maintain a SECRET security clearance

LOCATION

• 1250 10th Street SE, Suite 3600, Washington Navy Yard, DC 20374
• Primarily on-site; telework or an alternative worksite requires prior Government approval

KMRG, LLC is an Equal Opportunity/Affirmative Action (EEO/AA) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, ancestry, national origin, age, marital or civil partnership status, mental disability, physical disability, medical condition, pregnancy, maternity status, political affiliation, military or veteran status, genetic information, traits historically associated with race, or any other basis prohibited by federal, state, and/or local law.